Administrative Assistant I

Fully on-site, in-person Monday - Friday, 8:30 - 5:00
Job Title: Receptionist/Administrative Assistant
Pay rate: $24.00 0 $25.00
Duration of Assignment: tentatively 11/30/2026 with a chance to extend, will evaluate in November
Work hours: 37.5 hours/week, Monday - Friday, 8:30 - 5:00
Dress code: Business attire (Dean's Office)

Education
HS Diploma or Equivalent

Job Description:
Oversee the front office operations of the Dean's office. Serve as the point-of-contact for students, faculty, staff and other guests. Heavy front line, greeter, customer service experience required.
Screen and direct all incoming calls and relay information as appropriate. Monitor and respond to general email and phone inquiries received at the front desk.
Oversee logistics for guests of the Dean such as providing campus directions and parking information; assisting with coordination of events which include conferences, commencement and meetings.
Manage the Chief Operations Officer's schedule and coordinate all meetings - Zoom and in-person
Ordering and maintaining office supplies
Make recommendations and order gifts on behalf of the Dean
Submit and track office expense reports
Manage special projects as needed
Strong computing skills: Microsoft Office 365, Box, Concur, Workday Finance
Excellent organizational skills to address, prioritize and coordinate multiple activities concurrently
Strong verbal and written communication skills
Calendar and schedule management skills
Ability to handle confidential information responsibly

***Qualified Applicants with arrest or Conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act

Benefits: (employee contribution)
• Health insurance
• Health savings account
• Dental insurance
• Vision insurance
• Flexible spending accounts
• Life insurance
• Retirement plan

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.