Executive/Administrative Assistant

Job Title

Pay Range: $36.12hr - $41.12hr

Requirement/Must Have

• Associate’s degree.
• 3+ years administrative experience.
• Advanced proficiency with Microsoft Office Suite.
• Excellent organizational and prioritization skills, and ability to balance multiple tasks.
• Strong project management skills.
• Ability to work independently and exercise sound judgment.
• Advanced grammar and written/verbal communication skills.
• Able to professionally interface and communicate among executives and other internal and external high-level individuals, including high level of contact with Italy-based associates and executives, assisting with travel and meeting needs when visiting Oakley FHR.

Responsibilities

• Manages Outlook calendars, and recommends possible efficiencies or resolution to conflicts.
• Organizes and prioritizes daily administrative responsibilities.
• Organizes multiple projects with various leaders and/or teams effectively; ensures important matters receive top priority.
• Proactively manages department commitments and timelines such as project status updates, performance appraisals, etc.
• Ensures supervisor is aware of critical dates and deadlines; follows up where needed.
• Accurately and effectively communicates relevant and potentially sensitive information to and from others including inner-departmental and cross-functional team members and other business leaders.
• Drafts correspondence as necessary and produces error-free and grammatically correct documents.
• Maintains a high level of confidentiality and exercises good judgment.
• Demonstrates strong communication skills.
• Coordinates and manages details of advanced travel arrangements, including international travel.
• Organizes and coordinates complex meetings and events as required (including department team building and whole company cultural events) and traveling on occasion to large meetings/summits/site visits.
• Anticipates and follows up on requests and issues with a proactive, problem-solving approach.
• Creates an environment that fosters teamwork and trust.
• Proactively communicates potential issues and reminders to executives and coworkers as appropriate.
• Organizes and maintains files and sensitive information.

Nice to Have

• Bachelor’s degree.
• 5+ years administrative experience.
• Experience supporting multiple leaders, including international travel support.