OFFICE MANAGER / ADMINISTRATOR
Suma Landscaping
Job Description
Job Description
Suma Landscaping is a busy and fast-paced landscape design, construction, and maintenance company seeking a highly organized, proactive, and reliable Office Manager with strong HR experience. This multi award winning company is looking for someone to help oversee and optimize our day to day administrative procedures. As a key member of our leadership team, you will play a vital role in ensuring smooth office functionality, supporting field crews, and maintaining compliance with internal policies and procedures. If you thrive on organization, multitasking, and supporting a hardworking team, we want to hear from you!
Key Responsibilities include but are not limited to:
- Manage office and field supplies and inventory
- Oversee company truck/tool purchase and maintenance
- Maintain all company records including Operations Manual (OPS Manual)
- Direct phone and email correspondence and direct inquiries to the appropriate manager
- Manage company calendar and ensure key deadlines are tracked and met
- Process deposits and handle petty cash responsibly
- Oversee insurance and license renewals
- Maintain OSHA compliance and reporting
- Must have own vehicle and ability to run company errands
Minimum 2 years experience with the following:
- Employee onboarding and offboarding processes
- Managing employee benefits, including IRA and healthcare enrollment
- Workers’ compensation cases and claims
- Strong computer skills, including Microsoft Excel, Word, Google Suite
- Knowledge of Quickbooks or similar accounting software
- Payroll processing
- Support the company with legal compliance and staff communication
- Knowledge of current laws including wage and hour rules
Required Qualifications:
- Bachelor's degree or Associate's Degree with 2 years of experience
- Valid CA drivers license
Preferred Qualifications:
- Bilingual (English/Spanish) strongly preferred but not required
- Excellent organizational, time management, and communication skills
- Ability to multitask and prioritize effectively in a fast-paced environment
- High attention to detail and discretion when handling confidential information
PLEASE DO NOT CALL OUR OFFICE
Vacancy posted 21 days ago
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