Administrative Assistant (Baxter Safe Haven)

Administrative Assistant (Baxter Safe Haven)

Baxter Safe Haven - Elmhurst, NY

Overview

Salary Range $37,687.53 - $42,988.00 Salary/year Position Type Full-Time Job Shift 9:00am to 5:00pm Education Level High School Diploma/ GED

Description

Organization Overview: The Goddard Riverside Community Center (Goddard Riverside) and the Stanley M. Isaacs Neighborhood Center (Isaacs Center) are well-established Manhattan community-based agencies that support services to approximately 30,000 New Yorkers. We are two of New York City's leading human services organizations meeting the needs of children, youth and families, homeless individuals, and older adults throughout Manhattan and New York City. We work every day for a fair and just society where all people have the opportunity to make choices that lead to better lives for themselves and their families.

Program Description: The Baxter Safe Haven is a transitional housing residence for unsheltered adults. Goddard Riverside Community Center is committed to building community and enhancing the lives of vulnerable New Yorkers by meeting essential human needs.

Purpose of Position: Provide administrative support to the program, working closely with the Assistant Program Director and Program Director.

Schedule: Monday through Friday - 9:00am to 5:00pm

Salary Range: $37,687.53 - $42,988.00

Candidates must have the required qualifications to be considered for the position. The salary offer will be based on the candidate's number of years experience in the exact or comparable position and additional preferred qualifications will be taken into account.

Roles, Responsibilities, and Essential Duties

Roles, Responsibilities, and Essential Duties

• Review, code, and submit all invoices utilizing fiscal program: Intacct.
• Oversight of all supplies, office equipment and program supplies; having full knowledge of all office equipment including telephone system, computers, fax machine and printers; report and follow up on any repairs needed.
• Ensure all incoming mail is delivered to appropriate staff and residence and all outgoing mail is properly posted and sent out.

• Filing and ensuring critical binders remain up to date.
• Manage inventory including program supplies and client supplies.
• Ensure office spaces are organized.
• Complete and send AWOL list to outreach providers
• Assist supervisors with preparing for audits and ensure program stays in good standing at all times.

• Data Collection: ensuring submission of privacy practice forms to Janian are submitted in real time.
• Other duties as required to ensure the overall operation of the program.

Qualifications/Educational Requirements

• High School diploma or GED required; AA/BA preferred.
• Proficiency in Spanish and English preferred

Skills, Knowledge and Abilities

• Ability to multitask and problem solve autonomously.
• Strong communication skills
• Strong organizational skills, systems oriented.
• Team player

Computer Skills: To perform this job successfully, an individual should be:

• Proficient in Microsoft Office, including Excel.
• Comfortable with frequent computer use

Physical Requirements

• Frequent walking and standing
• Ability to lift up to 50 lbs

Work Environment

• Indoors, office setting

We are committed to building an inclusive workplace community grounded in respect for differences. We support hiring a broadly diverse team of qualified individuals who will contribute to our organizations.

Goddard Riverside and Isaacs Center provide equal employment opportunities to employees and applicants for employment without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or any other characteristic protected by federal, state, or local law.

The intent of this job description is to provide a representative summary of duties and responsibilities that will be required of this position and title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically presented in this description. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Goddard Riverside Community Center