Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to join a finance team in a fully onsite capacity. This is a Contract opportunity for a detail-oriented individual who can take ownership of day-to-day payables activities with minimal ramp-up time. The position centers on high-volume invoice handling, payment support, and adherence to established approval procedures while contributing to smooth financial operations.

Responsibilities:

• Manage incoming vendor invoices from a shared accounts payable mailbox and organize them for timely processing.

• Review, assign coding, and route invoices through internal approval channels to ensure accuracy and compliance.

• Prepare payment batches and assist with recurring payment cycles on a biweekly basis.

• Support disbursement activity tied to loan payments as part of the broader payables function.

• Maintain consistent documentation and follow established procedures to keep accounts payable records accurate and current.

• Collaborate with the accounting team to resolve invoice discrepancies, approval delays, and payment-related questions.

• Provide occasional assistance with month-end accounting tasks, including support for journal entry preparation when needed.

• Proven experience handling the complete accounts payable process from invoice intake through final payment.

• Ability to step into an active AP environment and work effectively with limited training or supervision.

• Hands-on experience coding invoices, managing payment runs, and supporting check or batch processing activities.

• Proficiency with Microsoft Excel and Word in an accounting or finance setting that requires strong attention to detail.

• Familiarity with workflow-driven accounts payable platforms, such as Quadient or similar systems, is highly desirable.

• Strong attention to detail and comfort working within defined procedures and approval frameworks.