Contingent | Executive Assistant-NY

Job Title

Temp | Fin Contingent | Executive Assistant | Level 2 (USD)

Type

6-Month Contract

Pay Rate

$37.04/hour

Work Arrangement

Onsite only

Interview Process

• 1st round: Zoom interview
• 2nd round: In-person interview

Job Summary

Seeking an experienced Executive Assistant to provide high-level administrative and operational support to senior managers within a fast-paced financial environment. This role requires strong organizational skills, discretion, and the ability to manage competing priorities while maintaining professionalism in all communications.

Key Responsibilities

• Provide professional telephone coverage, triage calls, and handle urgent inquiries with sound judgment
• Manage complex executive calendars, including scheduling, rescheduling, resolving conflicts, and prioritizing meetings
• Coordinate large group meetings, including:
  • Scheduling across multiple stakeholders
  • Booking conference rooms and meeting spaces
  • Arranging logistics and materials
  • Sending confirmations and distributing agendas/documents
• Arrange domestic and international travel, including itineraries and logistics
• Prepare and submit expense reports
• Serve as a liaison between executives, clients, and internal/external stakeholders
• Maintain filing systems, correspondence, and executive documents
• Interface with internal departments to support executive requests and resource needs
• Manage incoming mail, prioritize correspondence, and coordinate courier/messenger services
• Provide backup administrative support during colleague absences (phone coverage, scheduling, office support)
• Handle general office administration (supplies, document prep, workspace organization)
• Support onboarding activities for new hires, including desk setup and system access coordination

Qualifications

• Bachelor's degree required
• Experience Level: Level 2 (mid-level executive assistant experience)
• Strong organizational, communication, and time management skills
• Ability to work independently in a fast-paced environment
• High level of discretion and professionalism
• Experience supporting senior leaders in a corporate or financial services environment preferred

Additional Information

Benefits (Eligible Employees)

PrideGlobal and its affiliates offer a comprehensive benefits package, including:

• Medical, dental, and vision insurance
• Supplemental insurance (accident, critical illness, hospital indemnity)
• 401(k) retirement savings plan
• Life and disability insurance
• Employee assistance program (EAP)
• Legal support services
• Auto, home, and pet insurance options
• Employee discount programs

Equal Employment Opportunity

PrideGlobal and its affiliates are equal opportunity employers and do not discriminate based on race, color, religion, national origin, ancestry, disability, medical condition, genetic information, marital status, sex, gender identity/expression, age, sexual orientation, veteran or military status, or any other protected status under applicable law.

Fair Chance Employment

We consider qualified applicants with criminal histories in accordance with applicable Fair Chance laws, including the California Fair Chance Act and relevant local ordinances.

Accommodations

Reasonable accommodations are available to applicants and employees with disabilities. Assistance is provided throughout the application, interview, and employment process upon request.

San Francisco Notice (If Applicable)

In compliance with the San Francisco Lactation in the Workplace Ordinance, written notice of lactation accommodation rights will be provided upon hire or request.