Administrative Associate 3

Job Summary DATE POSTED Apr 22, 2026 Schedule: Full-time Job Code: 4098 Employee Status: Regular Grade: F Requisition ID: 108900 Work Arrangement: On Site About the Position We are seeking an experienced Administrative Associate to support multiple faculty members and their labs, along with providing general Departmental support with limited supervision. We are looking for a proactive self-starter with a positive attitude – someone who is resilient, resourceful, and easily adapts to new tasks and changing circumstances. The ideal candidate will thrive in our dynamic culture and embody a customer‑centric, collaborative approach. They will demonstrate sound judgement, effective communication skills (both written and oral), and meticulous attention to detail. Duties Act on behalf of the supervisor, department manager, or chair in establishing priorities and resolving administrative problems. Oversee and/or perform scheduling, organization, and operation of complex conferences, seminars, and events, including vendor coordination, material production and distribution, logistics administration, and event management within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking; maintain content accuracy across unit documents, displays, reports, brochures, social media, and websites. Plan and schedule calendars with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets using specialized software and systems. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies; assist with capital or special equipment requests and/or vendor selection. Coordinate and monitor routine maintenance services, plan and coordinate office moves or minor renovation projects. May lead staff or supervise day‑to‑day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. Desired Qualifications Demonstrated ability to take initiative, ownership, and accountability of all duties, responsibilities, work and projects. Exceptional planning, organizational skills, and attention to detail and accuracy. Exceptional customer service and interpersonal communication skills. Exceptional written and verbal communication skills. Demonstrated ability to prioritize own work, multi‑task, and follow through on work and projects. Demonstrated ability to work independently and as part of a team. Education & Experience (Required) High school diploma and four years of administrative experience, or a combination of education and relevant experience. Knowledge, Skills and Abilities (Required) Advanced computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi‑task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions. Certifications & Licenses None Physical Requirements Constantly perform desk‑based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. Location School of Medicine, Stanford, California, United States Pay Range The expected pay range for this position is $39.20 to $45.56 per hour. Benefits Stanford University provides pay ranges as the best estimate of the salary or hourly wage. The pay offered to a selected candidate will be determined based on factors such as scope and responsibilities, qualifications, department budget, internal equity, geographic location, and external market pay. Additional benefits are described on the Stanford Cardinal At Work website. Accommodations Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at View email address on click.appcast.io. EEO Statement Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University's research mission. #J-18808-Ljbffr Stanford University