Administrative Assistant

Administrative AssistantThe Administrative Assistant is responsible for providing administrative support to the Division and/or specific departments assigned. This position will provide general assistance to all levels of staff.What You'll Do:Act as liaison between supervisor and others (i.e., departments, external contacts, vendors, clients, etc.).Provide prompt and professional service to all internal and external clients.Prepares and distributes internal communications and serves as a central clearing position for general information.Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc.Performs filing, typing, data input and other clerical support to all other departments and personnel, as directed.Answer inquiries and/or directs calls to appropriate staff and take messages as necessary.Coordinate and initiate meetings and travel arrangements for the Department. Arrange schedules for management staff.Maintain supervisor's calendar, schedule meetings and conference rooms for Department.Compose and/or edit/distribute letters, memos, reports, and other departmental correspondence on time.Provide support by photocopying, filing, and sending faxes as needed.Pull and put files into dead storage as required.The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing, and other duties will be assigned based on the position's role within the business unit.What You Bring To Us:Associate degree in Business Administration or related disciplineMinimum 2 years' experience in office administrative workCan be a combination of education, training, and relevant experienceWhat You'll Need To Be Successful:Computer, filing, and 10-key skills required attention to detail is necessary; strong analytical skills favoredProficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferredPrioritize and manage multiple tasks, changing priorities as necessaryWork under pressure and adapt to changing requirements with a positive attitudeOral and written communication skills as required for the positionSelf-motivated, proactive and an effective team playerInteract effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and othersPay: Up to $25.00 per hour depending on experienceHours/Days: 7:00 AM - 4:00 PM Monday - Friday rotating Sundays