Temporary Executive Assistant

ABOUT US

At Joss Search, we specialize in recruiting business support professionals into the Private Equity and Alternative Investments sector. Our clients make up the world’s leading global private equity, alternative investment, and financial consultancy firms, and many of our clients are looking to expand their pool of temporary workers.

THE ROLE

Our client is seeking a dynamic and versatile Executive Assistant - Floater to join their team and provide essential support across multiple departments and executives. This role is perfect for a proactive, detail-oriented professional who thrives in a fast-paced environment and enjoys wearing multiple hats. As a key member of our administrative team, you will ensure smooth daily operations, assist with project coordination, and handle a variety of administrative tasks that keep our organization running efficiently. This paid position offers an exciting opportunity to develop your skills in executive support while contributing to a collaborative and energetic workplace.

Key responsibilities include but are not limited to:

• Provide comprehensive administrative support to multiple executives and departments as needed, including calendar management, scheduling meetings, and coordinating appointments using tools like Microsoft Outlook Calendar and Google Workspace.
• Assist with logistics for all meetings, workshops, and special events, ensuring all details are meticulously organized from conference room and venue booking to materials preparation.
• Oversee filing systems, data entry, document proofreading, transcription, and meeting minutes.
• Communicate with operations and office management team on supply orders and facilities issues for your designated team.
• Track and submit monthly expense reports in Concur according to company guidelines
• Manage calls with professional phone etiquette and direct appropriately.
• Facilitate project coordination by tracking deadlines, preparing reports, and ensuring timely completion of tasks across teams.
• Maintain confidentiality while managing sensitive information related to personal assistants’ schedules or executive communications.

THE BENEFITS

• Rate $35-45/hr
• On-site onboarding and training
• Company laptop and phone provided
• Catered daily lunch
• Overtime eligible
• Convenient location in Midtown East
• Gorgeous views and state of the art newly renovated space

THE CANDIDATE

The ideal candidate is approachable, thoughtful, and highly professional, with a genuine pride in delivering excellent work. They are energized by the opportunity to support a range of teams and departments, and are motivated to build strong, collaborative relationships with fellow Executive Assistants and broader leadership teams.

• 5-7+ years of experience as an executive assistant; ideally in financial services or a large corporate environment
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with Office 365 tools.
• Experience with Concur or a similar system is highly desirable.
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment.
• Strong typing skills along with proofreading abilities to ensure accuracy in all documents.
• Previous C-Suite experience a plus
• Open to long term contract work with the potential for perm
• Comfortable working full-time on-site Monday-Friday
• Enjoy working with a variety of teams and departments within the comfort of an established firm

At Joss Search, we believe in finding the perfect candidates for our clients as well as the perfect clients for our candidates. If you like the sound of this fantastic opportunity and enjoy working in the heart of New York City, please submit your resume!

Joss Search is proud to be an Equal Opportunity Employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences, and bringing our community together.