Administrative Operations Specialist

Job Title: Administrative Operations Specialist Duration: 6 months Location: Stanford, CA Summary yThe Planet Group is seeking an experienced and highly independent Administrative Operations Specialist to provide comprehensive financial, administrative, travel, procurement, and operational support to a team of researchers and staff. The successful candidate will take end-to-end ownership of assigned tasks, ensuring all requests are completed accurately, proactively, and on time. This role is ideal for someone who is customer service-oriented, highly communicative, detail-focused, and capable of managing multiple priorities while providing exceptional support to faculty, researchers, and staff Responsibilities Financial and Procurement Operations Create and manage purchase orders (POs) from initiation through payment completion Establish new suppliers/vendors within system Submit invoices and monitor payment status to ensure timely processing Track outstanding transactions and proactively follow up to resolution Make authorized PCard purchase Submit and reconcile PCard expenses, including collection and submission of required receipts and documentation Coordinate and book TCard travel arrangements Reconcile TCard expenses and submit required supporting documentation Prepare and submit employee reimbursements for travel and approved business expenses Process reimbursements related to research team purchases and activities Ensure all purchases comply with policies and financial procedures Maintain accurate transaction records and documentation Administrative and Research Support Provide general administrative support to researchers and staff Serve as a resource for administrative processes and transaction-related questions Coordinate and manage requests from multiple stakeholders Monitor requests through completion and communicate status updates as needed Maintain organized records and documentation Office Operations Assist with day-to-day office operations and facilities coordination Provide office access support using designated master keys, as authorized Submit work orders for maintenance, repairs, and facilities related needs Order office supplies and monitor inventory levels Coordinate deliveries and office-related purchases Ensure operational requests are completed in a timely manner Schedule conference rooms and meeting spaces Coordinate catering orders, beverages, and snacks for meetings and events May assist with execution of departmental events, workshops, and gatherings as needed #J-18808-Ljbffr