Temporary Executive Assistant

Temporary Executive Assistant

New York City, New York, United States

At The Knot Worldwide, we champion celebration - and that starts with celebrating our people. Our employees are passionate dreamers, thoughtful doers, and lifelong learners who power meaningful moments for millions around the world. We're united by authentic connection, shared purpose, and a deep commitment to the global community we serve. Here, flexibility and belonging go hand in hand with high performance. Driven by our core values, we believe the best ideas come from empowered teams: those who consistently collaborate with intention to design solutions, spark ideas, and drive impact. Our people are at the heart of our success.

About The Role And Our Team

This is a 6-month temporary executive assistant role.

As an executive assistant at The Knot Worldwide, you are a strategic extension of our leadership team. This high-visibility role provides comprehensive, high-level support to our Chief Technology Officer and Chief Product & Experience Officer, and you will act as the operational anchor for the heart of our corporate functions. Your mission is to enable high-velocity day-to-day execution of your designated executives. You will masterfully navigate complex information flows, anticipate leadership needs before they arise, and ensure flawless execution across various activities such as calendar management, global travel coordination, communication forums such as all-hands, business meetings etc. This role requires sharp intuition and the ability to operate with total discretion with access to confidential company information, and interactions both internally and externally with stakeholders such as board members, vendors etc. We are looking for someone who reflects our passion for customer-centricity and serves proactively, self-initiates, and also takes seriously representing the values of the company and our executive team. If you are a master of organization who prides yourself on helping leaders optimize their time and focus, you will fit right in.

Responsibilities

• Strategic time management: proactively own the executive's time and be a doorkeeper using judgment and discretion to ensure your executives are in the right places with the right people focused on key priorities. You anticipate conflicts before they happen and ensure plan b and c are always in place to ensure smooth operations.
• Strategic relationship management: enable productive connections via communication touch points such as staff meetings, all-hands, priority business meetings. Act as an intuitive bridge for the executives. You will identify key stakeholders they need to meet with, suggest syncs with cross-functional partners, and ensure the right people are in the room to drive initiatives forward.
• Communication & email proxy: manage executive email flows. You will sort, prioritize, and draft communications, mirroring the "voice" of your leaders to expedite response times.
• Global travel architecture: expertly own end-to-end domestic and international travel. You are the architect of complex, multi-city itineraries including air, lodging, ground transport, and visa requirements.
• Operational support: maintain organization charts, manage senior-level interview scheduling, and oversee the onboarding process for new leadership hires.
• Financial administration: review and process expense reports, purchase orders, and approvals using navan, brex, and coupa with absolute precision.
• Board & prep mastery: support prep materials, agendas, and minutes for high-level engagements, including board of directors meetings and all-hands.
• Cross-functional team integration: partner seamlessly with the global executive assistant cohort and chief of staff to ensure synchronized operations; provide proactive administrative coverage for other leadership stakeholders during absences to maintain organizational momentum and a "no-gap" support environment.
• NYC culture carrier: collaborate and engage with key stakeholders in-office such as culture & experience, and internal communications in efforts to bring experiences to our leadership, employees and external stakeholders.
• AI integration: leverage gemini, claude, and chatgpt to summarize information, draft content, and optimize your administrative output.

Successful Candidates Have

• Experience: 3+ years supporting c-suite leaders within a fast-paced, global organization.
• Timeliness, accuracy, judgement and discretion are critical skills and experiences
• Discretion: an impeccable history of handling highly sensitive legal, financial, and people-related data.
• Presence: exceptional verbal and written communication skills with the "executive presence" to engage across critical stakeholders and represent your executives.
• Problem solving: a self-starter with a "consultative" approach to problems; you don't wait for instruction, you provide solutions.
• Resilience: the ability to maintain a calm, focused environment during periods of rapid change or organizational stress.
• Travel expertise: proven history of managing heavy, complex international travel with zero room for error.
• Flexibility: open to travel and occasional weekend work to match the rigor of the executives' schedules.
• Tech mastery: advanced proficiency in google workspace (specifically slides) and slack.

The Tools You'll Use

• Travel/expense: navan, brex, coupa
• Collaboration: google suite, slack, microsoft office

Innovation: gemini, claude, chatgpt

Work model: this role is View email address on click.appcast.io and based near one of our office hubs. You'll be expected to work in the office 3 days a week as part of our work model.

#li-hybrid

#professional

Starting pay is determined based on a combination of factors which may include location/market, education, experience, skills, and other qualifications of the successful candidate. Compensation details listed in this posting reflect the base hourly rate, monthly rate, or annual salary only, and do not include bonus, commissions, equity or sales incentives, if applicable. We also offer benefits to eligible employees including medical, dental, retirement, and generous leave policies.

Annual salary range

$68,554 - $117,521 usd

At The Knot Worldwide, we believe you are more than a resume and invite you to go for it, take the leap of faith, and apply for this job. Together, we have an incredible opportunity to make it even easier for our customers to plan life's most meaningful moments and for our small business owners to grow and scale. We would love to have you with us on our journey.

What we love about you:

• Commit to our customers: you act as one team on behalf of our customers. You lead with head and heart, and build what matters for life's most meaningful moments.
• Raise the bar: you define "great" and work backwards. You don't just accept how it's been done, but boldly define how it should be. You are unafraid to innovate, learn, and keep moving forward toward our shared vision.
• Be all in: you believe in our mission and take ownership of your work. You debate openly to reach the best outcomes, speaking with clarity and care, embracing diverse perspectives, then commit fully.
• Celebrate impact: you measure success by the outcomes you create. You hold yourself accountable to delivering value, while recognizing progress and the lessons learned along the way. You love to win, together.

What you love about us:

We believe in a wide range of holistic offerings to support our employees so that they can live our values day in and day out. From mental wellbeing, physical health and financial planning, to engaging perks and discounts, we are in the business of celebrating and supporting the moments that matter, both in and out of the office. We offer flexible vacation, generous parental leave, and prioritize initiatives that support the growth, development, and happiness of our people.

View email address on click.appcast.io is our approach to hybrid work.

It's designed to support how we work best: combining the flexibility we value with meaningful opportunities to connect in person. Whether a role is View email address on click.appcast.io or not, we believe in purposeful moments to come together, build strong relationships, and drive bold ideas forward.

• For View email address on click.appcast.io roles, this includes regular in-office time to foster collaboration and connection.
• For roles not eligible for in-office expectations, we support connection through virtual collaboration and intentional gatherings.

To facilitate in-person collaboration, we have office spaces in barcelona, spain; delhi, india; galway, ireland; london, england; new york, ny; and washington, dc.

Us notice: the knot worldwide provides equal employment opportunities (eeo) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, or disability. In addition to federal law requirements, the knot worldwide complies with applicable state and local laws