Senior Administrative Assistant

Job Title: Senior Administrative Assistant
Location: Fountain Valley, CA (Onsite)
Pay: $25-$28/hr.
Employment Type: Temporary (Approx. 6 months covering LOA)
Schedule: Monday-Friday | Flexible hours between 6:00 AM and 5:00 PM

Our client, a leading automotive company, is seeking an experienced Senior Administrative Assistant to provide high-level support to Supply Chain Management leadership, including VP-level executives and their teams.

This role requires a highly organized, proactive professional who can manage multiple priorities, maintain confidentiality, and work independently in a fast-paced corporate environment.

Responsibilities

• Support VP-level leadership and approximately nine direct reports
• Manage complex calendars, meeting schedules, and executive priorities
• Coordinate domestic and international travel arrangements and process expense reports
• Organize weekly, monthly, and quarterly leadership/governance meetings
• Attend meetings, take detailed notes, distribute minutes, and track action items
• Draft and distribute departmental communications
• Coordinate refreshments and meeting logistics for executive meetings
• Maintain department organizational charts, contact lists, supplies, and equipment
• Manage department budgets and administrative processes
• Partner with internal teams to support special projects and organizational initiatives

Qualifications

• 4+ years of Administrative Assistant or Executive Assistant experience
• Experience supporting senior leaders, preferably at the VP level or higher, within a corporate environment
• Strong calendar management and scheduling experience
• Experience coordinating travel and submitting expense reports
• Advanced proficiency in Microsoft Office, including Excel, Outlook, PowerPoint, Word, and OneNote
• Excellent organizational, communication, and multitasking skills
• Ability to work independently with minimal supervision
• Professional demeanor and ability to handle confidential information
• Bachelor's degree, preferred
• Budget tracking and meeting governance experience

If you're a proactive administrative professional who excels at executive support, organization, and problem-solving, we'd love to hear from you.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.