Administrative Services Coordinator

Administrative Services CoordinatorAt Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you'll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.The Day-To-DayOn any given day, you will:Assist in planning and coordinating internal and external office events, working directly with vendors and/or firm functional areas as necessary under direction of Office AdministratorPlan office engagement activities, work on event planning with Firm's Business Resource GroupsAssist HR Manager with pre-hire tasks, initial on-boarding meeting, office tour, scheduling 90 day check in meetings, OnBase filingAssist Office Administrator and HR Manager during evaluation season,Process office invoices and expense reports, handle issues related to Chrome RiverMaintain and update the office inSeyt pageCoordinate and oversee office popups, social and office engagement eventsUpdate office lists (birthday, anniversary, new baby announcements, "Who to Call", notary commision)Maintain electronic Boston Bulletin Board, assist with office charitable eventsAssist with logistics on firm roll-out programs and training sessionsOrder baby gifts, funeral flowers, as requestedManage the process for attorney bio photos for the officeProcess mail for terminated employeesServe as a point of contact for employee questions and a liaison to other departmentsDraft, review and revise office email and written communication and documentationForward pertinent and time-sensitive information to Operations or Building ServicesProvide back-up and break time coverage for Reception; meet and greet visitors to the office as neededAssist OA with other tasks and special projects as requestedYou HaveBachelor's Degree or Equivalent ExperienceKnowledge of relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems.Demonstrates excellent and effective interpersonal and communication skills, both verbally and in writingAbility to take direction, work independently as well as effectively within a team.Demonstrates close attention to detail.Ability to handle sensitive matters and maintain confidentiality.Ability to handle multiple assignments and shifting priorities.Ability to organize and prioritize work.Ability to work well in a demanding and fast-paced environment.Demonstrates a commitment to quality of finished product.Ability to problem solve.Skill set to back up all Office Services positions.Creativity for event planning and scheduling.Administrative duties as assigned.What We ProvideSeyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence.More About SeyfarthWith approximately 1,000 lawyers across 19 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: Specific LanguageThe salary range for this role is $54,000 to $60,000 annually, which is based on a 35 hour work week. This range is only applicable for jobs to be performed in Boston. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee's pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay.