Administrative Assistant / Receptionist

Receptionist / Administrative Assistant

Location: South Deerfield, MA Pay: $25.00 $30.00 per hour Job Type: Temporary-to-Hire Schedule: Full-Time | Monday-Friday, 7:00 AM 4:00 PM

Position Summary

We are seeking a professional and organized Receptionist / Administrative Assistant to join our team in South Deerfield, MA. This temporary-to-hire opportunity is ideal for someone who enjoys working in a fast-paced office environment while serving as the first point of contact for visitors, customers, and employees.

The ideal candidate is customer-focused, detail-oriented, and able to manage multiple priorities while providing exceptional administrative support across the organization.

Key Responsibilities

• Greet and welcome visitors, customers, vendors, and employees in a professional and friendly manner.
• Answer, screen, and direct incoming phone calls and emails to the appropriate departments.
• Maintain a clean, organized, and professional reception area, conference rooms, and common spaces.
• Process incoming and outgoing mail, packages, and deliveries.
• Schedule meetings, appointments, and conference room reservations.
• Provide administrative support including data entry, filing, scanning, copying, and document preparation.
• Assist with travel arrangements, calendar management, and expense reports as needed.
• Order and maintain office, kitchen, and administrative supplies.
• Support new employee onboarding by preparing materials and coordinating logistics.
• Maintain company files and confidential records in accordance with company policies.
• Prepare reports, presentations, correspondence, and other business documents.
• Coordinate office meetings, employee events, and company activities.
• Collaborate with multiple departments to support daily administrative and operational needs.
• Handle sensitive and confidential information with discretion and professionalism.
• Perform additional administrative and clerical duties as assigned.

Qualifications

Required

• High school diploma or equivalent.
• Minimum of 2 years of experience in a receptionist, administrative assistant, or office support role.
• Excellent verbal and written communication skills.
• Strong customer service and interpersonal skills.
• Exceptional organizational and time management abilities.
• Ability to prioritize multiple tasks and work efficiently in a fast-paced environment.
• Professional demeanor with strong attention to detail.
• Ability to work independently as well as collaboratively within a team.
• Strong problem-solving skills and sound judgment when handling daily responsibilities.

Preferred

• Associate degree.
• Experience working in a manufacturing or industrial office environment.
• Familiarity with ERP, HRIS, or office management software.

Technical Skills

• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience operating multi-line phone systems, printers, copiers, and other standard office equipment.
• Familiarity with scheduling software and calendar management tools.
• Experience with ERP or HRIS systems is a plus.