Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a manufacturing organization in Waukesha, Wisconsin on a Contract basis. This position is fully onsite and supports a high-volume accounts payable function, requiring accuracy, sound judgment, and strong day-to-day communication with internal partners. The ideal candidate brings hands-on experience managing invoices from receipt through payment and is comfortable working with ERP systems and spreadsheets in a fast-paced environment.

Responsibilities:
• Process invoices from initial review through final payment while maintaining accuracy in coding, approvals, and supporting documentation.
• Manage a steady weekly invoice workload and help the team keep pace with a high monthly transaction volume across the accounts payable function.
• Perform account coding activities and verify that charges are assigned correctly to the appropriate general ledger categories.
• Prepare and execute payment activities, including ACH transactions and check runs, in accordance with established schedules and controls.
• Use systems such as Infor XA, Intelichief, and Excel to enter, track, reconcile, and organize accounts payable information.
• Communicate with internal stakeholders to clarify discrepancies, resolve missing details, and address invoice or payment issues promptly.
• Escalate questions when needed rather than making assumptions, helping ensure compliance and reducing processing errors.
• Support departmental continuity during operational changes by maintaining accurate records and assisting with accounts payable-related process updates as assigned.• At least 3 years of recent accounts payable experience, including full-cycle invoice processing.
• Proven ability to handle high-volume workloads with strong attention to detail and consistent accuracy.
• Experience with account coding, invoice review, ACH payments, and check run processing.
• Working knowledge of ERP and document management tools, including Infor XA and Intelichief, along with solid Excel skills.
• Strong verbal and written communication skills with the confidence to ask clarifying questions when information is incomplete.
• Detail-oriented, collaborative approach and the ability to work effectively with a range of internal contacts.
• Availability to work onsite Monday through Friday in Waukesha, Wisconsin.