Records Clerk

Description This position is non-essential and is not required to report to duty before, during, and immediately after a civil emergency. Summary This position provides clerical support to an assigned work unit within the St. Lucie County Sheriff’s Office (SLCSO). Employees perform a variety of routine clerical duties necessary for the efficient operation of the unit. Positions may be assigned to a large operating division performing a broad range of general office support tasks or to a smaller specialized unit requiring focused clerical functions. Employees receive initial instruction and close supervision during training. Upon gaining the required knowledge, skills, and abilities, work is performed under direct supervision with regular review for accuracy and adherence to established standards and procedures. Examples of Duties

STANDARDS OF PERFORMANCE AND CORE VALUES

Keeps the mission, vision, and values of the SLCSO at the forefront of decision making and action; builds strategic and collaborative relationships; interacts with others in ways that builds confidence and trust; provides excellent customer service by taking action to accomplish objectives; maintains high levels of work and productivity by generating innovative solutions to work situations. Essential Responsibilities Performs general clerical duties including typing, filing, data entry, and completion of standard forms and documents. Operates standard office equipment such as computers, copiers, scanners, printers, and multi-line telephone systems. Answers and routes phone calls, takes and delivers messages, and provides information to callers as appropriate. Copies, sorts, and files records related to office activities, business transactions, and other documentation. Prepares letters, memos, reports, and forms according to written or verbal instructions. Sorts and distributes incoming mail; processes and prepares outgoing correspondence. Maintains filing systems both manually and electronically. Schedules appointments, manages calendars, and coordinates meetings as assigned. Performs other related duties as assigned. Subject to random drug testing. Qualifications Minimum Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Must pass a comprehensive background/character investigation, medical examination, drug screening, and polygraph examination; fingerprinting will be required. Education And/Or Experience Graduation from an accredited high school or possession of an acceptable equivalency diploma required. Clerical Or Administrative Experience Preferred If applicant served in the military, an honorable discharge is required. Certificates, Licenses, Registrations Possession of valid Florida driver's license and maintenance of a clean driving record required. Knowledge Of Knowledge, Skills & Ability General office practices and procedures. Business English, spelling, grammar, and punctuation. Skills In Verbal and written communication. Interpersonal relations and customer service. Time management and organization. Attention to detail and task accuracy. Proficiency in Microsoft Office Suite and related software applications. Ability To Learn assigned tasks quickly and adhere to established routines. Maintain accurate records and files. Follow oral and written instructions. Work efficiently under direct supervision and meet deadlines. Establish and maintain effective working relationships with co-workers and the public. Supplemental Information Physical Demands Work is primarily sedentary, requiring light physical effort including occasional lifting, carrying, pushing, or pulling of objects up to 10 pounds. Tasks may involve extended periods at a computer or workstation. Manual dexterity is required for operating office equipment. Work is performed in typical office conditions with minimal exposure to environmental factors. Work Environment Work is performed in a standard office environment without exposure to adverse environmental conditions such as dust, noise, fumes, or extreme temperatures. Equal Opportunity Statement The SLCSO is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the SLCSO will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The St. Lucie County Sheriff's Office offers a complete benefits package to full-time employees including health care, dental care, vision care, life insurance, short-term disability, long-term disability, Flexible Spending Account, deferred compensation plan, retirement in Florida Retirement System, holidays, vacation, and sick leave. For details, please visit our benefits page. Background Check Questions 01 Have you used any marijuana or cannabis product within the last two years? Yes No 02 Have you used any illegal drug (other than marijuana) in the last 2 years prior to application? Yes No 03 Have you ever sold drugs illegally or acted as a middle-person in a drug transaction (as an adult)? Yes No 04 Have you ever been convicted of a felony or pled guilty or nolo contender to a misdemeanor that involves perjury or false statements whether or not adjudication was withheld or sentence suspended? Yes No 05 Have you been convicted of any moral turpitude charge? Yes No 06 Have you been arrested for DUI within the last 3 years? Yes No 07 Have you been sentenced to time in the St. Lucie County Jail within the past 3 years? (This does not refer to being booked in and released) Yes No 08 Have you had any driver license suspension in the last 3 years? Yes No

1. Have you had five or more moving violations in the past 5 years? Yes No
2. Do you have any tattoos on your neck or face? Yes No
3. Have you had a discharge from any of the Armed Forces of the United States that is anything other than honorable? Yes No Required Question

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