Office Administrator

Our client, a finance firm based in Washington, DC, is seeking an experienced Office Administrator to oversee the day‑to‑day operations of its office while providing high‑level executive support to senior leadership. This is a highly visible role that requires exceptional organizational skills, professionalism, and the ability to seamlessly balance executive support with office management responsibilities. Responsibilities Provide executive support to senior leadership, including complex calendar management, domestic and international travel arrangements, expense reporting, meeting coordination, and other administrative support. Manage multiple executive schedules, prioritize competing demands, and ensure seamless day‑to‑day operations. Serve as the primary point of contact for visitors, clients, and vendors, maintaining a polished and professional reception area. Oversee all office operations, including facilities coordination, office supplies, vendor relationships, and general administrative functions. Plan and coordinate internal meetings, board meetings, company events, offsites, and client functions. Schedule conference rooms, coordinate catering, and ensure meeting spaces are prepared for internal and external meetings. Partner with building management and external vendors to maintain an efficient and well‑run office environment. Assist with onboarding new employees, including workstation setup, office orientation, and office logistics. Support special projects and provide administrative assistance across multiple departments as needed. Qualifications 10–12 years of experience in an Executive Assistant, Office Manager, or Office Administrator role, preferably within financial services, private equity, investment management, or another professional services environment. Extensive experience supporting senior executives with complex calendar management, travel coordination, and expense management. Proven ability to manage office operations and coordinate events in a fast‑paced corporate environment. Exceptional organizational, communication, and multitasking skills with strong attention to detail. Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. #J-18808-Ljbffr