Administrative Assistant

Administrative Assistant

Matrix Medical Management is looking for a full-time Administrative Assistant to join our team! The Administrative Assistant is responsible for providing administrative support to the executive leadership team through a variety of tasks related to organization and communication. This position ensures efficient operation of the office, managing confidential and time sensitive material.

Essential Functions:

• Coordinate department activities and events to support executive leadership team.
• Assist with welcoming new staff and ensure they are situated at the office.
• Organize different department manuals.
• Answer department calls, inquiries via email and redirect to appropriate department when necessary.
• Provide information by answering questions and requests.
• Provide general support to visitors.
• Organize and schedule meetings and appointments for the executive department.
• Produce and distribute correspondence memos, letters, faxes, and forms.
• Assist in the preparation of reports and distribution.
• Develop and maintain a computer and manual filing systems.
• Ensure administrative duties such as filing, typing, copying, binding, scanning etc. are accurate and timely.
• Document accurate minutes of meetings.
• Receive, sort, and distribute the mail received for the executive and accounting department.
• Maintain employees anniversary dates and birthday celebrations.
• Orders and maintains office supplies.
• Develop and update administrative systems to make them more efficient.
• Performs other related duties as assigned.

Knowledge, Skills, and Abilities:

• Strong computer knowledge including proficiency with MS Outlook, Word, and Excel
• Strong attention to detail
• Exceptional customer service and phone etiquette
• Excellent verbal and written communication skills
• Task-oriented and organizational skills; ability to complete tasks timely
• Detail-oriented focus; being careful about detail and thorough in completing work tasks
• Ability to work independently and as a team
• Knowledge of variety of the field's concepts, practices, and procedures
• Ability to effectively communicate via phone and email
• Ability to ensure all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner

Education and Experience:

• High School Diploma or GED
• Two (2) years of experience in an administrative role
• Valid Texas Drivers License

Benefits:

• 3 Medical Plans
• 2 Dental Plans
• 2 Vision Plans
• Employee Assistance Program
• Short- and Long-Term Disability Insurance
• Accidental Death & Dismemberment Plan
• 401(k) with a 2-year vesting
• PTO + Holidays