Senior Executive Assistant

Job Description

Job Description

A Main Line law firm is seeking an exceptionally capable, sophisticated, and highly proactive Senior Executive Assistant to provide comprehensive business and personal administrative support to two Managing Partners with leadership responsibilities across the legal and real estate industries.

This is not a traditional administrative role. The Senior Executive Assistant will serve as a trusted strategic partner responsible for managing the day-to-day operating system of the Managing Partners' professional lives. The successful candidate will protect executive time, prioritize competing demands, coordinate key stakeholders, track commitments, drive accountability, and ensure seamless execution of critical initiatives.

The ideal candidate possesses strong business acumen, exceptional judgment, superior communication skills, and the confidence to tactfully challenge priorities when necessary. This individual thrives in a fast-paced environment, anticipates needs before they arise, and demonstrates the grit, determination, and discretion required to support high-performing executives.

Key Responsibilities

Executive Operations & Strategic Support

• Serve as the primary gatekeeper and strategic partner for two Managing Partners.
• Manage complex calendars, competing priorities, and shifting demands with a focus on maximizing executive effectiveness.
• Protect executive time by assessing requests, determining priorities, and ensuring attention is focused on the highest-value activities.
• Coordinate meetings, appointments, travel, events, and logistics with exceptional attention to detail.
• Prepare agendas, briefing materials, reports, presentations, meeting summaries and onboarding materials.
• Track commitments, action items, deadlines, and deliverables to ensure accountability and follow-through.
• Maintain visibility into key business initiatives and proactively identify issues requiring executive attention.

Communication & Stakeholder Management

• Serve as a professional representative of the Managing Partners and affiliated organizations.
• Act as a liaison with clients, attorneys, real estate professionals, vendors, business partners, and internal team members.
• Draft, review, and manage executive correspondence and communications.
• Build and maintain strong working relationships with stakeholders while ensuring responsiveness, professionalism, and confidentiality.
• Exercise sound judgment when handling sensitive and confidential information.

Business Administration & Project Coordination

• Coordinate special projects and strategic initiatives from inception through completion.
• Monitor progress on key priorities and proactively drive execution across multiple stakeholders.
• Organize and maintain systems, processes, records, and documentation to support operational efficiency.
• Identify opportunities to improve workflows and implement solutions that enhance productivity and organization.
• Assist with research, reporting, and information gathering to support executive decision-making.

Personal Executive Support

• Provide high-level personal administrative support as needed, including scheduling, travel coordination, personal appointments, and other executive lifestyle management responsibilities.
• Handle personal matters with discretion, efficiency, and professionalism while maintaining appropriate boundaries and confidentiality.

Qualifications

Required Experience

• Minimum of 10 years of experience supporting senior executives, business owners, managing partners, or C-suite leaders.
• Demonstrated success managing complex schedules, priorities, and high-level executive relationships.
• Experience in professional services, legal, real estate, financial services, or entrepreneurial environments strongly preferred.

Skills & Competencies

• Exceptional organizational and project management abilities.
• Strong business mindset with the ability to understand priorities, risks, and organizational objectives.
• Outstanding written and verbal communication skills.
• Ability to confidently and professionally push back, redirect, and prioritize when appropriate.
• Strong critical thinking and problem-solving capabilities.
• High degree of emotional intelligence, discretion, and sound judgment.
• Proven ability to anticipate needs and operate with minimal direction.
• Resourceful, resilient, and results-oriented with a strong sense of ownership and accountability.
• Collaborative team player with the ability to build trust and maintain strong relationships at all levels.

Technology Proficiency

• Advanced proficiency with Microsoft Office Suite and Google Workspace/Google documents.
• Strong command of modern productivity, collaboration, scheduling, project management, and communication platforms.
• Comfortable learning and leveraging new technologies, AI tools, and digital systems to improve efficiency and effectiveness.
• Highly tech-savvy with the ability to streamline processes and optimize executive workflows.

Personal Attributes

The successful candidate will be:

• Highly professional and polished.
• Calm under pressure and adaptable to changing priorities.
• Detail-oriented without losing sight of the bigger picture.
• Proactive, resourceful, and solutions focused.
• Confident yet humble.
• Persistent, resilient, and dependable.
• Capable of earning the trust of executives, clients, and colleagues alike.

This position offers the opportunity to become an indispensable partner to two accomplished Managing Partners and play a meaningful role in supporting the continued success and growth of their organizations.

A Main Line–based law firm near Philadelphia, built with former federal district court clerks, big law firm attorneys and trial lawyers. We don’t just handle cases, we solve complex problems through an efficient model that prioritizes direct access, thoughtful execution, and exceptional value.
Our attorneys have practiced at nationally recognized law firms and served as federal district court law clerks, bringing a depth of experience to our clients. We operate differently, intentionally structured to provide direct access to senior attorneys, efficient execution, and a more personalized client experience.

Company Description

A Main Line–based law firm near Philadelphia, built with former federal district court clerks, big law firm attorneys and trial lawyers. We don’t just handle cases, we solve complex problems through an efficient model that prioritizes direct access, thoughtful execution, and exceptional value.\nOur attorneys have practiced at nationally recognized law firms and served as federal district court law clerks, bringing a depth of experience to our clients. We operate differently, intentionally structured to provide direct access to senior attorneys, efficient execution, and a more personalized client experience.