Administrative Assistant, Strategy

Administrative Assistant To Chief Strategy Officer

We are UMG, the Universal Music Group. We are the world's leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

Job Responsibilities:

• Provide high-level administrative support to the Chief Strategy Officer, complex calendar management, meeting coordination, travel arrangements, expense reporting and more.
• Support day-to-day administrative needs for the Advertising, Creator and Content Network leadership teams.
• Coordinate meetings across multiple departments, labels, and external partners while balancing shifting priorities and competing schedules.
• Prepare and update tracking documents for Content, Creator and Advertising Campaigns.
• Prepare agendas, meeting materials, and follow-up action items for executive meetings and strategic initiatives.
• Process expense reports and invoices accurately and in a timely manner.
• Track department budgets, vendor paperwork, purchase orders, and administrative documentation as needed.
• Assist in planning team meetings, offsites, executive presentations, and special events.
• Provide additional project support and administrative assistance as business priorities evolve.

Qualifications:

• 1-2+ years of executive or administrative support experience, preferably in music, media, entertainment, advertising, or a fast-paced corporate environment.
• Exceptional organizational and time management skills with the ability to prioritize multiple projects simultaneously.
• Outstanding written and verbal communication skills.
• Strong attention to detail and follow-through.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word) and Google Workspace.
• Experience managing complex executive calendars and travel arrangements.
• Comfortable working independently while collaborating across multiple teams.
• Positive, adaptable attitude with a proactive, service-oriented mindset.
• Ability to remain calm under pressure and respond effectively to changing priorities.
• Passion for music, culture, digital media, and innovation.

Benefits:

Join an entrepreneurial, global organization where authenticity, boldness, creativity, connection, drive, and insight aren't just valuesthey're how we work every day. Here are some of the ways we support you along the way (and just a few of the benefits we offer):

• Comprehensive medical, dental, and vision coverage
• Including 100% coverage for out-patient in-network mental health services
• Fertility coverage for eligible medical plan participants
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
• Student Loan Repayment Assistance and Tuition Reimbursement
• 401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution
• A variety of ways to prioritize much-needed time away from work including:
• Flexible Paid Time Off (PTO) for exempt employees
• 3-weeks PTO for non-exempt employees
• 2-weeks paid Winter Break
• 10 Company Holidays (including Juneteenth and Wellbeing Day)
• Summer Fridays (between Memorial Day and Labor Day)
• Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change. Universal Music Group is an Equal Opportunity Employer.

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

Please note, UMG is not enrolled in E-Verify in California and New York, and cannot support employment of candidates whose employer must enroll in E-Verify, for example candidates on STEM-OPT.