Senior Executive Assistant

Senior Executive Assistant

We are seeking a highly capable, full-time Senior Executive Assistant to directly support the Founder of a growing coaching business. This individual will replace the current Executive Assistant (who is transitioning into another division) and step into a strategic, leadership-level support role.

This is not a traditional admin position. The ideal candidate will think like the Founder, make aligned decisions independently, manage client touchpoints, track program progress, and oversee team execution to ensure objectives are met.

You will act as a right-hand partner — protecting the Founder's time, maintaining operational clarity, and driving accountability across the business.

Job Responsibilities:

Executive Support & Decision-Making

• Attend leadership and client calls; capture key action items and decisions
• Make day-to-day decisions aligned with client's leadership style and priorities
• Anticipate needs and proactively remove operational bottlenecks
• Serve as a filter and strategic gatekeeper

Client Experience & Program Oversight

• Maintain consistent client touchpoints throughout the six-week coaching program
• Track participant progress and ensure milestones are met
• Document interactions, outcomes, and follow-ups
• Ensure a high-quality and consistent client experience

Team Leadership & Accountability

• Oversee and coordinate team members
• Delegate tasks and ensure timely completion
• Monitor KPIs and project timelines
• Hold the team accountable to objectives and standards

Operations & Documentation

• Maintain clear documentation of processes and interactions
• Track action plans and ensure execution
• Support continuous improvement of systems and workflows