Legal Secretary

Freeman Mathis & Gary, LLP is a nationally recognized Am Law 200 law firm with over 500 attorneys servicing clients in 40 offices and 22 states seeking an enthusiastic litigation secretary to join our Walnut Creek team. We are eagerly seeking candidates who foster a teamwork mentality, have excellent communication skills, problem-solvers, and willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast-paced environment. The following set of success factors describe the characteristics of those who are successful in our Firm: Helpful,Congenial,Personable,Positive Unpretentious,Approachable,Respectful,TeamOriented Accountable,TakesOwnership,CorrectsMistakes Organized,Timely,Confidential,Responsive(within24hours) EssentialDutiesandResponsibilities: Draftandreviewlegalcorrespondenceincludingthoroughlyproofreadingforerrorsingrammar,spelling,punctuation,andformatting Prepare and collect conflict of interest checks, open new files and maintain client files Maintainattorneys’calendarswithhearingdates,filingdeadlines,andotherdatesofimportance Makeclientandclient-relatedappointmentsforattorneysasnecessary Professional demeanor with all Firm’s clients, attorneys, staff and vendors. Including responding to messages and requests in a timely manner and performing job duties with enthusiasm and a genuine perceivable zest to be of service Familiar with state and US Federal Court Case Management/Electronic Case File (CM/ECF)/PACER system, including submission of electronic filings Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision ProficientinsoftwareprogramssuchasMicrosoftWord,PowerPoint,andExcel,orothersimilarsoftwareprogramsnecessarytoperformessentialdutiesoftheposition Provide assistance to others within firm when requested based on priorities of current work-in-hand, promoting teamwork and mutual cooperation among all staff members QualificationsandExperience: Minimumtwoyearslitigationsecretarialexperience Experiencemaintainingpaperlessfiles.iManageexperienceaplus Knowledge of service deadlines for various litigation tasks, including familiarity of the California Code of Civil Procedure Mustsuccessfullypassabackgroundanddrugscreen Whatweofferyou Competitivecompensation Comprehensivebenefitspackage,includingmedical,dental,andvision HSAandFSAplansavailableforemployeesanddependents Work-lifebalance GenerousPTOpolicy 401Kplanincludinga3%EmployerSafeHarborcontribution 1.5%ProfitSharingcontribution Firmpaidlifeinsuranceandlong-termdisability EmployeeAssistanceProgram Year-endbonusesandreferralfeeprograms Regularfirmwidesocialsandevents Positivefirmculture EEOStatement Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drugâfree workplace policy, which includes the ability to pass a preâemployment drug screen. Employees may be subject to reasonableâsuspicion drug testing in accordance with Firm policies outlined in the Employee Handbook. #J-18808-Ljbffr Freeman, Mathis & Gary