Administrative Assistant

Job Description

Administrative Assistant – Legal & Compliance Team

The Administrative Assistant will provide essential support to the Legal and Compliance team, performing a wide range of administrative, operational, and legal support responsibilities. This role requires strong organizational skills, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be proactive, professional, and capable of supporting attorneys and compliance staff with efficiency and accuracy.

Responsibilities:

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• Provide comprehensive administrative support including heavy calendar management, phone coverage, and document filing (both paper and electronic).
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• Maintain and update databases, legal document management systems, and internal reporting tools.
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• Manage invoice processing for the Legal team, including bill review, approvals, and communication with external billing teams.
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• Track attorney bar admission requirements, renewals, CLE compliance, and status updates.
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• Coordinate domestic and international travel arrangements, including detailed itineraries and logistics.
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• Prepare and submit accurate expense reports for attorneys and department leaders.
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• Assist in planning and executing team meetings, events, and departmental initiatives.
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• Support ongoing compliance processes and special projects as needed.
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Requirements:

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• Minimum of 3+ years of administrative experience with a strong record of professional success; experience in financial services preferred but not required.
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• Bachelor’s degree (BA/BS) preferred with strong academic performance.
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• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
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• Exceptional attention to detail, high degree of accuracy, and strong risk-awareness mindset.
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• Excellent written and verbal communication skills, with the ability to work efficiently and maintain deadlines.
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• Strong organizational skills, ability to manage processes, and maintain structured workflows.
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• Professional, proactive, and reliable team player with strong interpersonal skills.
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