Executive Assistant - Investment Team - NYC & CT

Executive Assistant – Investment Team – NYC & CT

A leading global hedge fund is seeking a polished, proactive, and highly organized Executive Assistant to support a senior Partner on its Global Situational investment team and a Director. This is an exciting opportunity for a seasoned administrative professional to join a high-performing investment environment and serve as a trusted partner to senior leadership.

The ideal candidate is personable, diplomatic, and even-keeled, with exceptional judgment and the ability to anticipate needs, navigate competing priorities, and provide seamless support in a fast-paced, global setting.

Location: New York City & Greenwich, CT

Schedule: Monday–Tuesday in Greenwich, Wednesday–Thursday in NYC, Friday remote

Hours: 8:00 AM–6:00 PM, with built-in overtime

Compensation: $120,000–$130,000 base salary + overtime + target 10% discretionary bonus

Key Responsibilities

• Provide comprehensive administrative support to senior investment leadership, managing complex calendars, scheduling meetings, and coordinating priorities across multiple time zones.
• Serve as a key liaison to internal and external stakeholders, including senior executives, investors, partners, and portfolio company representatives.
• Coordinate domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
• Prepare meeting materials, organize pre-reads, manage follow-ups, and ensure executives are well prepared for meetings and engagements.
• Manage expense reporting and maintain accurate records of travel, event, and corporate expenses.
• Coordinate team events, conferences, off-sites, and visiting executive logistics.
• Support investor-related administrative requests, CRM updates, and other operational initiatives.
• Handle time-sensitive projects and ad hoc requests with discretion, professionalism, and a solutions-oriented mindset.
• Collaborate with fellow Executive Assistants and office teams to ensure seamless coordination across both locations.

Qualifications

• 4–7 years of experience as an Executive Assistant, ideally supporting senior executives in a fast-paced, global, or financial services environment.
• Bachelor's degree strongly preferred.
• Exceptional organizational skills and attention to detail, with the ability to manage multiple complex and evolving priorities.
• Excellent written and verbal communication skills and a polished, professional demeanor.
• Strong interpersonal skills, sound judgment, and the ability to handle highly confidential information.
• A proactive, resourceful approach with the confidence to anticipate needs, take initiative, and identify opportunities to improve administrative support.
• Advanced proficiency in Microsoft Office; familiarity with CRM platforms such as Backstop is a plus.
• Flexibility and responsiveness when handling urgent requests and changing priorities.

Compensation & Benefits

• $120,000–$130,000 base salary, plus overtime and a target 10% discretionary bonus
• Medical coverage fully paid for the employee and eligible dependents
• 20 PTO days and 7 sick days
• Daily lunch allowance
• 401(k) and money purchase pension plan
• Dental and vision insurance
• Monthly public transportation reimbursement up to $300
• Family planning benefits, paid family leave, pet insurance, and additional benefits

The Ideal Candidate

We are looking for an emotionally intelligent and engaging Executive Assistant who can build strong relationships, communicate confidently, and bring a calm, solutions-oriented presence to a dynamic team. The successful candidate will be comfortable supporting different leadership styles, balancing competing demands, and demonstrating the value of highly effective executive support.

Please submit your resume in Word format for immediate consideration.

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