Administrative Assistant Bookkeeper

Office Manager / Bookkeeping Assistant

Location: Queens, NY

Type: Full-Time (Onsite)

Overview

A confidential, long-standing small business is seeking a highly organized and hands-on Office Manager / Bookkeeping Assistant to support daily administrative operations and core financial workflows.

This is a fast-paced, small office environment where the ideal candidate is adaptable, detail-oriented, and comfortable handling a wide range of responsibilities. The role combines office management, administrative coordination, and foundational bookkeeping support.

The position requires someone who can operate independently, manage shifting priorities, and support both leadership and day-to-day operational needs.

Key Responsibilities

Office Management

• Oversee daily office operations and ensure smooth workflow
• Handle general administrative coordination and internal communications
• Manage scheduling, filing systems, and office organization
• Maintain office supplies and support vendor coordination as needed

Bookkeeping & Financial Support

• Process accounts payable (AP) and accounts receivable (AR)
• Perform basic bank and account reconciliations
• Assist with invoice tracking and expense documentation
• Support data entry in accounting or ERP systems
• Assist with month-end administrative financial tasks

Administrative & Executive Support

• Provide direct support to leadership as needed
• Assist with Excel reporting and document preparation
• Manage calendars, scheduling, and follow-ups
• Support general operational and administrative tasks

Qualifications

• 2+ years of experience in office management, bookkeeping, or administrative support
• Basic understanding of AP/AR and general accounting processes
• Strong proficiency in Microsoft Excel and standard office tools
• Highly organized with strong attention to detail
• Ability to manage multiple responsibilities in a small business environment
• Comfortable working independently in a hands-on role

Preferred Traits

• Experience in a logistics, operations, or service-based environment is a plus (not required)
• Strong communication and problem-solving skills
• Reliable, proactive, and adaptable to changing priorities
• Comfortable wearing multiple hats in a lean office structure