Administrative Assistant

Administrative Assistant

Total Talent Solutions is now hiring for an Administrative Assistant in Cohoes, NY. The pay rate is $25.00 per hour for a 12-month employment type. As an Administrative Assistant, you will be the mind reader of the office, organizing, anticipating, and handling every detail before it hits the radar. You keep things smooth, stress-free, and totally on point.

Looking for administrative assistant jobs in Cohoes where organization and communication keep everything running smoothly? This opportunity lets you support daily business operations, coordinate administrative tasks, and help teams stay productive in a professional office environment.

Education Requirements: High school diploma or equivalent required. Associate's or Bachelor's degree in Business Administration, Communications, Finance, or a related field preferred. Additional administrative, customer service, or office management training is a plus.

Experience Requirements: Minimum of 5 years of experience as an Administrative Assistant, Executive Assistant, or Office Administrator. Experience supporting senior executives, financial advisors, account managers, or leadership teams preferred. Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with expense management systems such as SAP Concur preferred. Excellent organizational, communication, multitasking, and problem-solving skills. Ability to maintain confidentiality and handle sensitive client information with discretion.

Physical Capabilities: Ability to sit and work at a computer for extended periods. Frequent use of a computer, keyboard, telephone, and office equipment. Ability to lift and move packages, office supplies, and client materials up to 20 pounds. Ability to perform filing, scanning, shipping, and document management tasks.

Job Duties: Provide administrative support to advisors and account managers in a fast-paced financial services environment. Manage complex calendars, schedule meetings, coordinate conference calls, and resolve scheduling conflicts. Arrange travel, process expense reports, and support client meeting logistics. Prepare correspondence, reports, presentations, and business documents. Respond to client requests, coordinate shipping of materials, and maintain professional communication with stakeholders. Support onboarding of new hires and client accounts, including data entry and documentation. Perform general office administration, including filing, scanning, inventory management, invoice processing, mail handling, and records management. Maintain professionalism, accuracy, and exceptional attention to detail while meeting deadlines.

Benefits: Competitive weekly pay. Comprehensive benefits including medical, dental, and vision coverage. Life and Disability Insurance for added peace of mind. Optional 401(k) Plan to help you prepare for the future. Supportive professional environment focused on teamwork, growth, and success.

Step into a role where your organizational skills finally get the spotlight they deserve. Apply now.