Administrative Assistant

Job Overview

Pay Range: $25.6hr - $30.6hr

Requirement/Must Have

• 1+ years of experience coordinating calendars using Outlook/Teams and scheduling meetings.
• Strong verbal and written communication skills.
• Excellent communication and presentation skills.
• Ability to communicate effectively with stakeholders.
• Advanced level skills in Excel to perform data collection, analysis, trending, and reporting functions.
• Proficiency using Microsoft Word, PowerPoint, Access, and Project Manager.

Responsibilities

• Assist with finalizing PowerPoint presentations, reports and other materials, making copies/coordinating with printing services, and entering/sending documents for signature via DocuSign.
• Draft agendas, itineraries, and other Safety correspondence and documentation.
• Assist with scheduling internal and external meetings and maintaining the Safety Management departmental calendars for managers.
• Help facilitate the ordering, inventorying, and delivery of supplies, promotional safety materials and equipment.
• Assist with entering requisitions, receiving, and invoices, as needed.
• Produce and distribute correspondence, meeting minutes, memos, and other communications.
• Support safety training and safety events, including sending invitations, notifications, responding to questions and following up on comments, scheduling rooms/space, ordering food and supplies, making copies of training/event materials, staffing events and taking meeting notes.
• Assist with Document Management upgrade/transition/ requisitions, including migration to approved report/document templates, file and folder naming conventions, and archiving.
• Serve as the main point of contact for greeting visitors.
• Complete projects and special assignments as requested by directors and senior level staff.
• Support and enhance the administrative needs of senior leadership by helping to carry out the organizations mission, goals, and objectives.

Skills

• Strong attention to detail.
• High level of organization.
• Problem solving and planning skills.