Accounting Assistant

Client : Well-established facilities services organization Title : Accounting Assistant Salary : $60,000-$70,000 Location : Long Island City, Queens About the Company Our client is a privately held facilities services company that provides building maintenance, cleaning, and property support services to commercial, residential, corporate, and institutional clients across the New York metropolitan area. The organization has a large workforce, a strong reputation in its industry, and a professional corporate office environment. What You’ll Do Support the Senior Vice President of Finance and Accounting Management Team with day-to-day administrative, accounting support, and department coordination needs Serve as a central point of contact for internal requests, scheduling, documentation, and team communication Manage calendars related to audits, regulatory deadlines, filings, meetings, and key department deliverables Coordinate meetings, presentations, agendas, invitations, conference rooms, and related materials Assist with onboarding and offboarding for Finance and Accounting team members Maintain training materials, department resources, records, and internal documentation Help prepare reporting packages, dashboards, presentations, and financial statement support materials Pull reports and organize information using Excel, including Pivot Tables and VLOOKUPs Compile and organize audit documentation and assist with audit preparation Track expenses, supplies, equipment needs, incoming calls, mail, emails, and other department operations Communicate professionally with senior leadership, internal teams, and cross-functional departments What We’re Looking For Bilingual English/Spanish required 3–5 years of administrative, accounting support, finance support, or corporate department support experience preferred Experience working in a corporate environment required Experience supporting senior leadership or a department executive strongly preferred Prior experience supporting a Finance or Accounting team is helpful, but not required Strong Microsoft Office skills required Excel skills required, including comfort with Pivot Tables and VLOOKUPs NetSuite experience is a plus, but not required Experience with system transitions or ERP implementations is helpful High school diploma required; college degree preferred Business, Accounting, Finance, or related degree preferred #J-18808-Ljbffr Vaco Recruiter Services