Law Firm Human Resources Generalist

Job Description

An entrepreneurial, growing, and highly supportive law firm located in the heart of New York City is seeking a Human Resources Generalist for their growing and thriving practice.

The Human Resources Generalist is responsible for the administration and execution of key human resources programs and initiatives across the Firm, including payroll, benefits administration, leave management, performance management, onboarding, and HR compliance. In addition, this position provides support for attorney and professional staff recruiting efforts during periods of increased hiring activity and as business needs require. This role serves as a trusted resource to attorneys and professional staff, ensuring the effective delivery of HR services.

Essential Duties and Responsibilities

Payroll Administration

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• Administer the Firm's payroll for attorneys and professional staff utilizing ADP Workforce Now.
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• Review and process employee compensation changes, bonuses, deductions, garnishments, leave-related pay adjustments, and other payroll transactions.
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• Audit payroll data to ensure accuracy, compliance, and adherence to Firm policies and applicable wage and hour requirements.
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• Serve as the primary HR resource for payroll-related inquiries and issue resolution.
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• Partner with the Finance Department to ensure timely and accurate payroll processing.
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Benefits & Leave Administration

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• Administer the Firm's employee benefit programs, including medical, dental, vision, life insurance, disability, retirement, and wellness offerings.
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• Serve as a primary resource for employee benefit inquiries, enrollment assistance, and issue resolution.
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• Coordinate and administer annual open enrollment activities, employee communications, and educational initiatives.
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• Manage benefit eligibility, enrollments, status changes, and terminations.
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• Administer leaves of absence, including FMLA, state and local leave programs, disability, parental leave, and workplace accommodations.
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• Coordinate with third-party administrators, insurance carriers, and vendors regarding employee benefit and leave matters.
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• Assist with benefits audits, reporting requirements, and benefits-related reconciliations.
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Performance Management & Talent Processes

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• Administer the Firm's attorney and professional staff performance management review cycles.
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• Prepare performance review materials, evaluation templates, performance summaries, and related communications.
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• Monitor review progress and proactively follow up with managers and employees to ensure timely completion of evaluations.
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• Generate workforce analytics and management reports related to performance review outcomes, trends, and completion metrics.
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• Serve as a resource to managers and employees regarding performance review procedures, timelines, and documentation requirements.
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Onboarding & New Hire Orientation

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• Manage the onboarding process for newly hired attorneys and professional staff.
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• Coordinate all pre-employment and new hire activities to ensure a smooth and positive onboarding experience.
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• Conduct new hire orientation programs and educate employees on Firm policies, procedures, benefits, and available resources.
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• Coordinate onboarding schedules, technology requests, workspace setup, identification badges, and related logistics with internal departments.
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• Ensure completion of required employment documentation and compliance requirements.
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Recruiting Support

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• Partner with hiring managers and the Human Resources team to support attorney and professional staff recruiting efforts.
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• Conduct candidate screening interviews to evaluate qualifications, experience, communication skills, and overall alignment with the Firm's needs and culture.
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• Review resumes and candidate materials and provide recommendations regarding candidate progression through the hiring process.
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• Assist in managing candidate pipelines and identifying qualified candidates for consideration.
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• Coordinate and facilitate interviews, including scheduling, candidate communications, and interview feedback collection.
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• Support pre-employment activities, including background checks, offer documentation, and other hiring-related processes.
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HR Compliance & Administration

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• Maintain accurate employee records and HR data within ADP Workforce Now and other Firm systems.
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• Prepare HR reports, metrics, and workforce data analyses as requested.
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• Coordinate employee status changes, including hires, promotions, transfers, compensation changes, and separations.
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• Assist with HR audits, compliance initiatives, and regulatory reporting requirements.
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• Maintain confidentiality of sensitive employee information and Firm data.
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• Participate in HR projects and initiatives that enhance operational effectiveness and employee experience.
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Qualifications

Education

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• Bachelor's degree in Human Resources, Business Administration, or a related field required.
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Experience

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• 5-7 years of progressive human resources experience, preferably within a law firm or professional services environment.
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• Demonstrated experience in payroll administration, benefits administration, leave management, and HR operations.
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• Experience administering performance management processes and supporting compensation review cycles.
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• Experience conducting candidate screening interviews and supporting recruitment activities.
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• Experience working with ADP Workforce Now strongly preferred.
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• Strong knowledge of federal, state, and local employment laws and regulations.
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