Administrative Program Specialist

Sponsored Programs SpecialistRadiology - Vascular Interventional Research has an exciting opportunity for a Sponsored Programs Specialist position. The incumbent monitors, supports, and evaluates grant activities within the assigned department to ensure compliance with applicable guidelines, rules, and regulations. The Sponsored Program Specialist manages and coordinates all aspects of research funding for the Interventional Radiology Research Program. This role partners with faculty and research teams to prepare and submit grant proposals, review awards, manage budgets, process post-award actions, and ensure compliance with University and sponsor requirements. The Specialist serves as a key resource for sponsored program policies, oversees effort reporting, monitors subcontracting and invoices, and maintains accurate records to support the success of research projects.Core Job FunctionsMonitors sponsored accounts for problem expenditures and compliance issues including follow-up with departmental and sponsoring agency personnel.Resolves expenditure issues, including discrepancies and overdrafts.Analyzes information on sponsored awarded accounts, researches the accounting system, and contacts departmental administrators to solve issues.Requests additional information and approves or denies the following HR transactions as they relate to the impact to sponsored accounts: new hires, account changes, overload payments, and other HR transactions.Approves or denies payroll journal entries and non-payroll transactions affecting sponsored accounts.Works with the awarded amount and approved agency budget to set up account budgets.Interprets regulations and assists department administrators in understanding sponsored programs requirements.Prepares sponsored accounts for transmittal to the financial section of sponsored programs, account closing, upon award termination.Ensures the release of unobligated funds on purchase orders.Adheres to University and unit-level policies and procedures and safeguards University assets.Core QualificationsBachelor's degree in relevant field requiredMinimum 1 year of relevant experience requiredCertification and Licensing: Refer to department description for applicable certification requirementsKnowledge, Skills and Abilities:Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.Teamwork: Ability to work collaboratively with others and contribute to a team environment.Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.