Executive Assistant

General Function The Executive Assistant provides administrative support and coordination to one or more organizational leaders, as well as project support as appropriate. The Executive Assistant is a team player who acts as a role model for other administrative support staff by demonstrating consistent high‑level performance and maintaining the utmost professional demeanor and highest level of confidentiality and trust. Major Duties and Responsibilities Manages Outlook calendars, and recommends possible efficiencies or resolution to conflicts Organizes and prioritizes daily administrative responsibilities Organizes multiple projects with various leaders and/or teams effectively; ensures important matters receive top priority Proactively manages department commitments and timelines such as project status updates, performance appraisals, etc. Ensures supervisor is aware of critical dates and deadlines; follows up where needed Accurately and effectively communicates relevant and potentially sensitive information to and from others including inner‑departmental and cross‑functional team members and other business leaders Drafts correspondence as necessary and produces error‑free and grammatically correct documents Maintains a high level of confidentiality and exercises good judgment Coordinates and manages details of advanced travel arrangements, including international travel and exp Organizes and coordinates complex meetings and events as required (including department team building and whole company cultural events) and traveling on occasion to large meetings/summits/site visits. Anticipates and follows up on requests and issues with a proactive, problem‑solving approach Creates an environment that fosters teamwork and trust Proactively communicates potential issues and reminders to executives and coworkers as appropriate Organizes and maintains files and sensitive information Basic Qualifications Advanced proficiency with Microsoft Office Suite Excellent organizational and prioritization skills, and ability to balance multiple tasks Ability to work independently and exercise sound judgment Advanced grammar and written/verbal communication skills Able to professionally interface and communicate among executives and other internal and external high‑level individuals, including high level of contact with Italy‑based associates and executives, assisting with travel and meeting needs. Preferred Qualifications 5+ year’s administrative experience Experience supporting multiple leaders, including international travel support Benefits and Compensation This posting is for an existing vacancy within our business. Employee pay is determined by multiple factors, including geography, experience, qualifications, skills and local minimum wage requirements. In addition, you may also be offered a competitive bonus and/or commission plan, which complements a first‑class total rewards package. Benefits may include health care, retirement savings, paid time off/vacation, and various employee discounts. Equal Opportunity Employer Statement We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, social origin, social condition, being perceived as a victim of domestic violence, sexual aggression or stalking, religion, age, disability, sexual orientation, gender identity or expression, citizenship, ancestry, veteran or military status, marital status, pregnancy (including unlawful discrimination on the basis of a legally protected pregnancy or maternity leave), genetic information or any other characteristics protected by law. Native Americans in the US receive preference in accordance with Tribal Law. Reasonable Accommodation / Contact EssilorLuxottica complies with all applicable laws related to the application and hiring process. If you would like to provide feedback regarding an active job posting, or if you are an individual with a disability who would like to request a reasonable accommodation, please call the EssilorLuxottica SpeakUp Hotline at View phone number on click.appcast.io (be sure to provide your name, job id number, and contact information so that we may follow up in a timely manner) or View email address on click.appcast.io. #J-18808-Ljbffr