Accounts Payable Coordinator

Job Description

Job Description

POSITION: Accounts Payable Coordinator

REPORTS TO: Accounts Payable & Procurement Manager

STATUS: Full-time, Non-Exempt

RANGE: $58,000 ($31.87 per hour)

Founded in 1901, Brooklyn Law School is a distinguished, independent law school located in Downtown Brooklyn, New York. The Law School is searching for an Accounts Payable Coordinator to join our team. The Law School’s size, vibrant employee and student population, and commitment to training the next generation of lawyers and promoting social justice, will offer a candidate the opportunity to develop and diversify practical skills and participate firsthand in operating a successful educational institution.

Reporting to the Accounts Payable & Procurement Manager, the Accounts Payable Coordinator will play a vital role in processing and maintaining all AP and Procurement functions for Brooklyn Law School while adhering to financial policies.

Responsibilities include:

• Review daily aging report and follow up on outstanding items.
• Accurately distribute pre-paid expenses on payment vouchers.
• Prepare and complete preliminary review of weekly electronic and bi-weekly check payment reports for management’s review/approval.
• Process and execute payments to bank portal and print/mail checks.
• Review/manage and resolve all payment returns.
• Ensure monthly pre-paid postage report is forwarded to accounting.
• Proactively review vendor statements and resolve discrepancies.
• Efficiently monitor the AP inbox and promptly resolve both internal and external inquiries.
• Maintain vendor files and documentation thoroughly and accurately, in accordance with company policies and accepted accounting practices.
• Submit requests for expense reclassifications and journal entries, as necessary.
• Assist AP Manager with all Procurement-related responsibilities (serving as the main point of contact for all technical troubleshooting inquiries).
• Assist Senior AP Specialist and AP Manager in preparing annual 1099/1096 filings, escheatment, and assistance with fiscal year close and annual audit.
• Other duties as assigned.

Required:

• Bachelor’s degree in Accounting, Finance, or related field is strongly preferred.
• Minimum of 2 years of experience in accounts payable.
• Strong planning, organizational and communication skills.
• Ability to manage multiple tasks and work effectively with senior administrators, department heads, faculty, and others in a fast-paced environment.
• Strong computer skills in MS Outlook, Word, and Excel.
• Exceptional attention to detail with strong problem-solving skills.
• Proficiency data entry and experience operating a ten-key adding machine by touch.
• Ability to understand and apply best practice based on school financial policies, and federal regulations.
• Excellent verbal, written, and customer communication skills.
• Ability to work independently and collaboratively in a team environment

Preferred:

• Experience working in higher education or nonprofit.
• Experience with Ellucian Colleague or similar ERP system.
• Experience with 1099 and escheatment filings.

Remote capabilities:

• This position is eligible for a hybrid schedule.

Brooklyn Law School has an excellent benefits package that includes sick, personal and vacation paid time off, a generous retirement plan, dependent tuition scholarship Pre K- undergraduate college and additional summer Friday PTO.

Affirmative Action/EEO statement

It is the policy of Brooklyn Law School to be impartial in the treatment of all employees and applicants for employment without unlawful discrimination as to race, creed, religion, color, natural origin, citizenship status, gender, age, veteran status, disability, marital status, union affiliation, political affiliation, sexual orientation or preferences or any other legal protected status.