Leadership Administrative Assistant

Leadership Administrative Assistant

At bpx energy, we're redefining what it means to be a modern energy company. We are focused on high-performance, operational excellence, and delivering valueall while fostering an environment that encourages innovation, integrity, and continuous improvement. We operate with urgency, and our talent acquisition team plays a critical role in ensuring we have the best people to fuel our success.

Role Synopsis

The Leadership Administrative Assistant (LAA) will provide assistance and support to the Head of Technology and the Technology leadership team of bpx energy. The LAA must have the ability to work independently on projects, from conception to completion and must be able to work under pressure to handle a wide variety of activities and confidential matters with discretion. The ideal candidate will have the ability to exercise good judgment in a variety of situations with strong written and verbal communication, administrative and interpersonal skills, and to maintain a realistic balance among multiple priorities and direction from several people. A desire to embrace technology and to apply skills in the latest tools, techniques, and thinking to the work in the executive office.

Key Responsibilities

1. Calendar, Expense & Travel Management

• Proactively manage and prioritize executive calendars to optimize time and business impact.
• Schedule sophisticated meetings across multiple time zones and stakeholders.
• Prepare and submit accurate expense reports in a timely manner.
• Coordinate end-to-end travel logistics, including itineraries, accommodations, contingency planning, and international travel documentation (passports, visas)
• Coordinate end-to-end travel logistics, including itineraries, accommodations, and contingency planning.

2. Executive & Stakeholder Liaison

• Serve as a central point of contact between executives and internal/external stakeholders; consolidate team inputs and synthesize notes for executive readouts, including meetings with leadership and vendors
• Serve as the central point of contact between executives and internal/external stakeholders.
• Manage meeting operations and event logistics to ensure seamless execution, including backward planning timelines for content development, recurring leadership meetings, and technology events (A/V testing, speaker coordination, run-throughs, and talking point preparation)
• Run meeting flow and event logistics to ensure smooth execution.
• Balance challenging priorities and maintain confidentiality at all times.

3. Leadership Meeting Management

• Plan and coordinate leadership meetings, including scheduling and logistics.
• Develop meeting agendas, document key decisions, and supervise action items to ensure follow-through; support review and implementation of operational protocols and technology-enabled business processes; track and report on progress against key initiatives and strategic priorities. Develop agendas, capture key decisions, and supervise follow-through on action items.
• Prioritize meeting with key stakeholders to align with organizational goals.

4. Project & Priority Management

• Support critical initiatives by monitoring deadlines, dependencies, and deliverables.
• Proactively escalate risks and issues to senior leadership to maintain progress.
• Assist in supervising and reporting on strategic priorities and outcomes.
• Provide interim administrative and event support during team absences and for large-scale events, ensuring continuity of operations and execution excellence
• Draft, publish, and amplify communications between departments and the administrative team, ensuring transparency, alignment, and timely information flow across Technology

Qualifications & Skills

• Strong organizational and time-management skills with the ability to handle multiple priorities.
• Excellent communication and interpersonal skills for stakeholder engagement.
• Proficiency in Microsoft Office Suite and calendar management tools.
• High level of discretion and professionalism in handling sensitive information.
• Ability to work independently and anticipate needs in a dynamic environment.

Location: Denver, Colorado. Office-based.

Hours: Monday-Friday. Hybrid Schedule.

Salary and Benefits

We offer a reward and wellbeing package to enable your work to fit with your life. These can include, but not limited to, access to health, vision and dental insurance, flexible working schedule, paid time off policy, discretionary annual bonus program, long-term incentive program, and a generous 401K matching program. How much do we pay (Base)? $77,000 - $100,000.

Travel Requirement:

Negligible travel should be expected with this role

Relocation Assistance:

This role is not eligible for relocation

Remote Type:

This position is a hybrid of office/remote working

Skills:

Legal Disclaimer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp's recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us. If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.