House Manager & Personal Assistant

House Manager & Personal AssistantLocation: Miami Shores, FL 33138Employment Type: Part-Time | 32 hours per weekSchedule: Monday–Thursday, 9:00 AM–5:00 PM; remote administrative work on Wednesdays.Compensation: $40–45 per hour, commensurate with experienceStart Date: ASAPRequirementsMinimum of 3–5 years of professional house manager, executive assistant, or personal assistant experience in a private household settingMust be authorized to work in the United StatesMaintain a smoke-free environmentReliable transportation required; mileage reimbursement provided for work-related travelMust reside within approximately 30 minutes of Miami ShoresStrong communication skillsComfortable with technology and open to learning AI and automation toolsComfortable working in a home with three dogsAbout Our FamilyWe're a warm, welcoming family of five in Miami Shores searching for an exceptional House Manager & Personal Assistant who thrives on creating order, anticipating needs, and making busy households feel effortlessly calm. Our home is filled with activity, including three wonderful children (with two teenagers still at home) and three friendly dogs who are very much part of the family. With one parent ready to step back from day-to-day logistics to focus on other personal and professional pursuits, and another with a demanding career that requires time in the office and occasional travel, dependable support at home is invaluable.We already have a few wonderful vendors in place (a weekly housekeeper, landscapers, pool service, and pest control), and we're excited to bring in a trusted House Manager & Personal Assistant to be the steady "hub" that keeps everything connected and running smoothly. We're looking for someone who's naturally proactive—someone who notices what needs attention, communicates clearly, and takes ownership within agreed guidelines. Ultimately, we want to hand off the day-to-day with confidence and feel the genuine ease that comes from having the right person supporting our home.Most importantly, we're looking for someone who brings a calm, peaceful presence and takes genuine pride in creating ease for others. We hope to find a long-term partner who will truly own this role, allowing our family to spend less time managing logistics and more time enjoying life together.Who You Are / What We're Looking ForYou're a seasoned House Manager, Executive Assistant, or Personal Assistant with 3–5+ years of experience supporting private households. You've learned that exceptional home management isn't about checking boxes—it's about creating systems, anticipating needs, and making life noticeably easier for the families you support.You're someone who naturally takes ownership. You don't wait to be told what needs attention; you notice, prioritize, communicate, and follow through. You enjoy building efficient systems that last, keeping multiple moving pieces organized, and creating the kind of behind-the-scenes structure that allows a household to run seamlessly.You're professional, polished, and highly organized, while remaining warm, approachable, and easygoing. You know how to become a trusted extension of a family without overstepping boundaries. You're discreet, trustworthy, and understand the importance of handling confidential information with the highest level of professionalism.You're confident, adaptable rather than rigid, and calm under pressure. You can read a room, match a family's energy, and know when to step in, when to step back, and when to simply take care of something before anyone needs to ask.You're comfortable with technology and excited to embrace tools—including AI—that help you work smarter and more efficiently. Whether you're managing vendors, organizing household operations, overseeing projects, coordinating schedules, handling administrative responsibilities, or streamlining communication, you enjoy being the person who keeps everything connected.Above all, you're looking for a long-term opportunity where you can truly own the role, become the trusted hub of the household, and bring a genuine sense of calm, organization, and ease to a wonderful family.Key ResponsibilitiesHousehold Organization & MaintenanceCreate, implement, and maintain household organization systemsPerform daily resets and prepare the home for the weekly cleaning teamLight tidying of high-traffic areas including dishes, surfaces, and floors as neededCoordinate donation drop-offs and decluttering projectsOversee seasonal decor coordination, including the annual holiday setupPrepare the home and pool house for guests and eventsAdministrative & Personal Assistant SupportManage a dedicated household phone and email account for all home-related communicationsMaintain the family's household calendar and vendor schedulesOversee bill managementCoordinate travel planning and logisticsEvent coordinationAppointment scheduling and follow-upInventory & ErrandsManage all household supply lists and restocking (pantry, fridge, household essentials)Place and manage recurring household orders via Instacart, Amazon, Costco, and TargetHandle returns, mail, packages, and box breakdownGift shopping and miscellaneous household errands as neededMeal SupportCollaborate with the family on weekly meal planningManage grocery ordering and coordinate delivery or pickupPut away groceries and maintain an organized, functional kitchenLaundry & LinensFold and put away towels and linensMaintain tidy, well-stocked laundry areasPet CareServe as the primary point of contact for the in-home groomerManage vet and grooming schedulingOrder pet medications and supplies; manage pet insurance documentationAssist with feeding and walking as neededProvide dog sitting when the family travelsVehicle UpkeepSchedule and coordinate maintenance for family vehiclesHandle fueling, cleaning, and organizing of family vehicles as neededTrack vehicle registration and insurance renewalsVendor & Property OversightServe as the primary point of contact for all household vendors (cleaners, landscapers, pool service, pest control, contractors, etc.)Research, coordinate, and manage quotes for repairs and special projectsOversee seasonal property maintenance and manage outdoor spaces including the pool houseDeep Cleaning & Special ProjectsPeriodic deep cleaning tasks including fridge, oven, and baseboardsRefresh mudroom and entry areasMaintain and restock air purifiers and humidifiersLead larger organizational projects such as closet, pantry, and storage areasHow to ApplyPlease submit a short intro letter telling us about your background and why this role is a great fit, an updated resume, and three professional references with current contact information. Please note that this role requires a background check.When you apply with Sage Haus, you'll also be added to our candidate community email list so we can share hiring updates, resources, and opportunities. Don't worry — you can unsubscribe at any time if it's not for you.