Executive/Administrative Assistant

Job Overview: Pay Range: $36.12hr - $41.12hr Requirement/Must Have: Associate's degree. 3+ years administrative experience. Advanced proficiency with Microsoft Office Suite. Excellent organizational and prioritization skills, and ability to balance multiple tasks. Strong project management skills. Ability to work independently and exercise sound judgment. Advanced grammar and written/verbal communication skills. Able to professionally interface and communicate among executives and other internal and external high-level individuals, including high level of contact with Italy-based associates and executives, assisting with travel and meeting needs when visiting Oakley FHR. Responsibilities: Manages Outlook calendars, and recommends possible efficiencies or resolution to conflicts. Organizes and prioritizes daily administrative responsibilities. Organizes multiple projects with various leaders and/or teams effectively; ensures important matters receive top priority. Proactively manages department commitments and timelines such as project status updates, performance appraisals, etc. Ensures supervisor is aware of critical dates and deadlines; follows up where needed. Accurately and effectively communicates relevant and potentially sensitive information to and from others including inner-departmental and cross-functional team members and other business leaders. Drafts correspondence as necessary and produces error-free and grammatically correct documents. Maintains a high level of confidentiality and exercises good judgment. Demonstrates strong communication skills. Coordinates and manages details of advanced travel arrangements, including international travel. Organizes and coordinates complex meetings and events as required (including department team building and whole company cultural events) and traveling on occasion to large meetings/summits/site visits. Anticipates and follows up on requests and issues with a proactive, problem-solving approach. Creates an environment that fosters teamwork and trust. Proactively communicates potential issues and reminders to executives and coworkers as appropriate. Organizes and maintains files and sensitive information. Nice to Have: Bachelor's degree. 5+ years administrative experience. Experience supporting multiple leaders, including international travel support. Benefits Our Benefits Include: Medical, Dental, and Vision Insurance 401(k) Retirement Plan Health Savings Account (HSA) Disability Insurance (Short-Term and Long-Term) Life and AD&D Insurance Paid Sick Leave (where required by applicable state or local law) Supplemental Insurance Plans Identity Theft Protection Pet Insurance Employee Wellness Programs Employee Assistance Program (EAP) Career Growth and Professional Development Opportunities Disclaimer: Benefits eligibility, accrual rates, and usage limits may vary based on employment status, length of service, and work location. Paid Sick Leave is provided in strict accordance with applicable state and municipal mandates. Cynet Systems Inc. reserves the right to modify, amend, or terminate any benefit plans at any time in accordance with applicable laws. About Cynet Systems Founded in 2010 and headquartered in the Washington, DC metro area, Cynet Systems Inc. is a leading technology staffing and workforce solutions company serving Fortune 500 companies, government agencies, and enterprise organizations across the United States and Canada. We deliver agile, scalable talent solutions across IT, engineering, life sciences, clinical, and professional staffing, powered by a high-performing recruitment engine operating across North America and Asia. As a nationally and locally certified Minority Business Enterprise (MBE), Cynet Systems is committed to helping organizations build high-performing teams while empowering professionals to grow rewarding careers. Our organization is certified to ISO 9001, ISO 14001, ISO 27001, and SOC 2 Type II standards, reflecting our commitment to quality, security, operational excellence, and customer success.