Executive Assistant
$90k - $100kBrown Harris Stevens Residential Sales, LLC
Louise Phillips Forbes, one of New York City's top real estate brokers, is seeking a highly organized and experienced Executive Assistant to support her and her dynamic team. This role is essential to ensuring the seamless day-to-day operation of the business, managing communication, calendar coordination, transaction support, and high-level administrative functions. We are looking for a candidate with 5+ years of experience in a similar role, ideally within the real estate industry, and a proven track record of thriving in fast-paced, high-volume environments. Familiarity with the tools and platforms used in modern real estate operations is a must. As Executive Assistant, you will: · Manage, prioritize and respond to incoming emails via Outlook. This includes handling inquiries, directing to the appropriate personnel or responding as Louise. · Provide administrative support to Louise, including transcription of dictations, texts & hand written notes, calendar management and scheduling appointments. · Assist in the preparation and organization of meetings and client reports. · Prepare and edit documents as required, like a REBNY Financial Statement, board package, vendor quotes, etc. · Maintain/organize online files, documents and records using One Drive, Box.com , Monday.com and Cloze. · Collaborate with various teams members to facilitate cross-functional communication and deal flow. · Provide end of day update to Louise with high level information of deal status and what is still outstanding for the day. · Handle confidential and sensitive information with discretion. · Occasionally travel to various Manhattan locations as needed. Requirements: · 5+ years of experience as an executive assistant, administrative assistant or similar role within real estate. · Experience in a startup or fast-paced environment strongly preferred, or at least NYC real estate with a high volume. The team typically does 200M+ in sales, 80+ in transactions. · Proficiency with technology and quickly getting up to speed with platforms used to run the business (Microsoft Office Suite, Box.com , Monday.com and Cloze). · Strong organizational and time management skills. · Proven problem-solving skills and excellent verbal/written communication skills. · Attention to detail and accuracy with the ability to multitask/prioritize tasks effectively. · Proactive work attitude. · New York Real Estate License. This role provides healthcare, dental, vision, and paid time off. Hours are 9:00am-6:00pm The salary range for this role is $90,000-$100,000 Brown Harris Stevens Residential Sales, LLC is an Equal Opportunity Employer. #J-18808-Ljbffr
$36 - $43 per hour
...a highly organized, proactive, and detail-oriented temporary HR Assistant to support the Human Resources team during a maternity leave coverage period. This role will focus on the planning and execution of employee engagement initiatives aligned with global HR and local...SuggestedFull timeTemporary workLocal areaChristian Dior Perfumes
New York, NY1 day ago$110k - $140k
...support, and opportunities they need to thrive and do their best work. About the Role We're looking for an exceptional Executive Assistant to support the Dow Jones Chief People Officer (CPO). This is an exciting opportunity to be at the center of a dynamic, global...SuggestedWork at officeLocal areaWorldwideFlexible hours- ...ll partner closely with a dynamic group of Managing Directors, Executive Directors, and Vice Presidents supporting at least 2... ...rapidly and attention to detail is essential. As an Executive Assistant on the Customer Experience Strategy & Product team, you will be...SuggestedWork at officeShift work
$70k - $95k
...have an open dialogue with your recruiter who can provide you more specific details for this role. Job Description: The Executive Assistant I TDS provides dedicated administrative support to executives and may also provide a broad range of administrative or general...SuggestedWork at officeLocal areaWork from homeFlexible hours$120k - $180k
...New Enterprise Associates (NEA), Andrew Ng’s AI Fund, and Primavera. We’re looking for a highly capable, startup-experienced Executive Assistant to support our CEO and Co-Founder. At its core, this role is about leverage. You won’t just schedule meetings - you’ll understand...SuggestedFull timeLive inWork at officeLocal areaWork from homeFlexible hoursShift work$64k - $88k
...Job Description: Title: Executive Assistant Location: New York, NY Workstyle : Onsite/ In Office Mars does not sponsor visas for this role. This position is not eligible for relocation benefits We are seeking an exceptional, highly motivated Executive...Work at officeVisa sponsorshipRelocation package- ...A leading finance media company is seeking an Executive & Personal Assistant to support its founder in New York. The role demands strong organizational skills and experience in a fast-paced environment. Key responsibilities include calendar management, travel coordination...
Finance Is Cool
New York, NY2 days ago - ...Reporting Line Reports directly to the Executive; works in close partnership with the Executive's current Executive Assistant Location On-site, with flexibility to travel or be reachable in real time as needed Availability This role requires a 24/7 mentality, with responsiveness...Work at office
Confidential
New York, NY5 days ago $130k - $170k
...defining a true corporate partnership. About the role Prime is seeking a highly organized, resourceful, and high-integrity Executive & Personal Assistant to support one of ourSenior Executive. This role is primarily executive and business support, with a smaller, but...Work at officeLocal areaRelocationShift workPrime Data Centers
New York, NY4 days ago$200k - $250k
...Executive Personal Assistant | New York City A busy executive couple is seeking a highly experienced, resourceful, and polished Executive Personal Assistant to join its tenured private staff. Working directly with the Principal, this trusted professional will deliver...Temporary workRemote workWork from homeMonday to FridayMahler Private Staffing
New York, NY5 days ago- ...Executive / Personal Assistant Our client, a large, well established company, is seeking a professional and proactive Executive / Personal Assistant to support their Vice President of Marketing. This role is ideal for someone who is organized, resourceful, and thrives...Work at office
Blackbird Recruiting
New York, NY4 days ago $130k - $160k
...Executive/Personal Assistant Our client, an exciting, dynamic position provides executive & personal support to a Senior Partner at a leading private equity firm recognized for its collaborative and high-performing culture. This role supports a respected leader with a...Work at officeMonday to FridayFlexible hoursShift workCareer Group
New York, NY3 days ago$130k - $175k
A leading Venture Capital & Alternative Investment Firm is seeking an exceptional Executive / Personal Assistant to support a senior member of the leadership team and provide backup support to the firm’s CEO. This is an opportunity for a smart, polished, highly capable...Work from homeFlexible hoursSolomon Page
New York, NY4 days ago$75k - $100k
...Executive Assistant Position Overview Our client is seeking a highly organized, proactive, and polished Executive Assistant to support their Executive Director. This is a high-trust role requiring exceptional judgment, discretion, responsiveness, and the ability to anticipate...Work at officeRemote workJonus Group
New York, NY3 days ago$90k - $110k
...Job Description: Position Summary Guggenheim is seeking a proactive Executive Assistant to support its Fixed Income team. This person will support executives in all administrative functions. The ideal candidate must be reliable, exercise excellent judgment, have exceptional...Work at officeRemote workGuggenheim Partners
New York, NY5 days ago- ...Work Arrangement: 4 Days Onsite / 1 Day Remote Position Summary We are seeking an experienced and highly organized Executive Assistant to support senior leaders within our Investor Relations organization. This individual will serve as a trusted partner, managing complex...Work at officeRemote work
Frazer Jones
New York, NY1 day ago - ...Hiring an Executive Assistant to support the President at a highly regarded Hedge Fund. My client is very proud of their team, culture, and results. They are a relational firm who invests in their employees!! This role is ideal for someone who thrives in a fast-paced,...Work at office
North Bridge Staffing
New York, NY5 days ago - ...Executive Assistant To The CEO We're hiring an Executive Assistant to the CEO to keep the CEO focused on Tennr's highest priorities and ensure their days run smoothly. You'll lead complex calendar coordination, handle mission-critical logistics, and partner closely...Work at office
Tennr
New York, NY2 days ago $25 - $38.46 per hour
...Avenue of the Americas, New York New York Job Description Provide executive administrative support performing diverse administrative and... ...of reports as needed. Performs proactive problem research and assists in resolution. Manages day-to-day office operations, composes written...Hourly payWork at officeImmediate startFlexible hoursKeyCorp
New York, NY1 day ago$25 - $30 per hour
...The Executive Assistant will provide high-level administrative support to ensure seamless daily operations within the education department. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities efficiently...Hourly payWork at officeLocal areaPageGroup
New York, NY4 days ago- ...Hilversum, Shanghai, Egypt, Vietnam, Sri Lanka, and Montreal. Overview: Our executive splits time between projects across New Jersey and New York City and needs an experienced Executive Assistant to bring order to a fast-moving schedule. This is a hands‑on role for...Work at officeShift work
Haddad Organization Ltd.
New York, NY2 days ago $31 - $38 per hour
...Compensation $31.00 to $38/ hour Reports to Chief of Staff Position Summary We are seeking a detail-oriented and proactive Executive Administrative Assistant to support our healthcare leadership team. This role is ideal for someone with 1-2 years of administrative experience...Full timeTemporary workWork at officeThe MedElite Group
New York, NY5 days ago$28 - $31 per hour
...your skills and experience — talk with your recruiter to learn more. Base pay range $28.00/hr - $31.00/hr Job Title: Executive Assistant II Location: Remote (Preferred time zones: CT, ET & PT) Pay Rate: $31/hr on w2 Estimated Start Date: June 9, 2025...Contract workTemporary workWork at officeRemote workTailored Management
New York, NY2 days ago- ...Executive Assistant New York City, NY Full-time On-site (5 days/week) About the Opportunity A rapidly growing technology company is seeking a highly organized and proactive Executive Assistant to support the CEO and leadership team. This is a high-visibility role that...Full timeShift work
Rainier Recruiting
New York, NY2 days ago $73k - $88k
...Systems Group is hiring an Administrator to support back-office and executive operations across our New York business lines. This is a broad... ...and billing support, travel logistics, and direct executive assistant support to the Vice President and Operations Director. It's...Work at officeLocal areaShift workMIH Systems Group , LLC
New York, NY4 days ago$120k - $140k
...in Salesforce and other systems. Process monthly expense reports and support time tracking and reporting requirements. Anticipate executives’ needs to ensure the smooth flow of day‑to‑day priorities. Provide administrative support on team initiatives and special...Casual workWork at officeICONIQ
New York, NY3 days ago- ...We are seeking a highly capable Executive Assistant to provide strategic administrative support to the CIO Office and key members of the Alternative Investments Department for a highly reputable financial services firm. You will play a pivotal role in keeping daily operations...Temporary workWork at officeRemote workWeekend work
The Larko Group
New York, NY1 day ago - ...Executive AssistantThe New York City Department of Homeless Services (DHS) is the largest organization in the United States dedicated... ...Administrative Director of Social Services-NM to serve as Executive Assistant who will:Lead the planning, coordination, and execution of key...Temporary workWork at office
New York City | Constituent Services & Community Programs
New York, NY2 days ago - ...Management: Efficiently manage the schedules of the company’s executives, ensuring that meetings, appointments, and events are organized... ...and easily accessible to relevant parties Document Preparation: Assist in the creation, editing, and formatting of various business documents...Work at office
Philo
New York, NY5 days ago $10k
...systems that directly shape how companies move and manage billions, Ramp is the place to do it. About the Role Ramp is hiring an Executive Assistant to support senior leaders across our Go-To-Market Finance organization. This role sits at the intersection of a high-stakes,...Full timeWork at officeImmediate startHome officeRelocation packageFlexible hours3 days per weekVisa Hunt
New York, NY2 days ago
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