Jr Administrative Assistant

Provide daily administrative support to assigned Managing Directors and Directors of a team in an efficient, detail oriented, and proactive manner. Responsibilities of the position include, but are not limited to: heavy interaction with senior management and their assistants; maintain busy calendars, including scheduling meetings, meeting and greeting visitors and clients, answering phones, coordinating conference rooms and meal arrangements; handle complex travel itineraries including airline reservations, hotel accommodations, car rental reservations, car service arrangements and driving directions as needed; responsible for the daily schedule of one or more individuals, anticipate necessary background material, directions and other items required for each activity on the schedule; process and track expense reports and reimbursements; produce letters, memoranda, presentations, reports, etc. as necessary; proofread documents for appropriate grammar, punctuation and spelling; assist in presentation preparation; provide core administrative support such as faxing, filing, and copying; performing ad hoc projects as needed. We're looking for someone with strong experience supporting senior leaders, please make sure they have the following background... Minimum of 5 years of corporate administrative experience (supporting Sr leadership and interacting with external clients) Complex calendar management (Outlook) Travel and expense management (Concur) Microsoft Office Suite (Excel, PowerPoint, Word) Meeting coordination and executive support in a fast‑paced corporate environment Bachelor's Degree Skills Ability to perform in a fast‑paced environment and interact with senior management; strong analytical, interpersonal and communication skills; excellent organizational skills; detail oriented; strong time management skills; ability to handle multiple concurrent assignments, with a high degree of accuracy, and meet deadlines in a high pressure environment; high energy level; excellent phone manner a must; self‑starter with the ability to work independently and with minimal guidance. Education College degree preferred or equivalent experience. #J-18808-Ljbffr Ztek Consulting