Office Manager/Administrative Assistant

About the Company

PCS is one of the largest high net worth managing general underwriters in the market today. With a sole focus on families with $5m or more in assets, PCS provides complex insurance policies for individuals with complex needs. Private Client Select offers property and casualty personal insurance solutions and risk management services that meet the unique and complex needs of High-Net-Worth clients. We understand their passions and are committed to preserving the life that they have built.

PCS employs approximately five hundred staff members. The company has offices in New York, NY, Edison, NJ, St. Petersburg, FL, Schaumburg, IL, and San Diego, CA. PCS has a geographically diverse workforce and supports hybrid and remote business-based flexibility. This role is considered hybrid; the expectation is four days' presence in the Edison, NJ office with one day optional remote.

About the Position

PCS is seeking a highly organized and proactive Office Manager/Administrative Assistant to oversee the day-to-day operations of our Edison, New Jersey office. This role is responsible for ensuring a professional, efficient, and well-functioning workplace while supporting employees and business operations.

The ideal candidate is detail-oriented, resourceful, and comfortable managing multiple priorities in a fully on-site environment. This role requires physical presence in the New Jersey office four days per week.

Key Responsibilities:

Office Operations & Facilities Management

• Oversee daily office operations to ensure a smooth, efficient, and professional workplace.
• Manage office supplies, inventory, equipment, and vendor relationships.
• Coordinate office maintenance, repairs, and facilities-related needs.
• Serve as the primary point of contact with building management and external vendors.
• Support the development, implementation, and enforcement of office policies and procedures.
• Coordinate office mail, shipping, deliveries, and visitor/guest logistics as needed.
• Support administrative tasks including manager expense organization, invoice tracking, and ad hoc office-related projects.

Meeting & Event Planning

• Serve as the primary on-site point person for coordinating large meetings, leadership visits, trainings, and office-wide events.
• Manage meeting logistics including conference room scheduling, room setup, AV/Zoom readiness, catering coordination, and day-of support.
• Train staff on office reservation tools and ensure conference rooms remain organized, stocked, and meeting-ready.

Employee & Workplace Support

• Act as an on-site resource for employees regarding office-related needs and questions.
• Coordinate onboarding logistics for new hires in the New Jersey office.
• Partner with HR/leadership on scheduling interviews and other appointments as well as workplace initiatives as needed.
• Support a positive, inclusive, and professional workplace culture.

Project & Event Coordination

• Assist with planning and coordinating office meetings, team events, company activities.
• Manage office-related projects, ensuring timely execution and follow-through.
• Support company-wide initiatives related to workplace operations and engagement.

Compliance & Confidentiality

• Handle confidential and sensitive information with discretion and professionalism.
• Ensure compliance with company policies, safety standards, and applicable regulations.
• Maintain a clean, organized, and compliant office environment.

Required Skills, Knowledge, and Education

• 5+ years of experience in office management, facilities management, or a related role.
• Bachelors degree in Business Administration, Management, or a related field preferred.
• Strong organizational and time-management skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Microsoft Teams or Google Workspace.
• Strong problem-solving skills with a proactive, solutions-oriented mindset.
• High level of professionalism, integrity, and discretion.
• Applicants must be legally authorized to work in the United States and must not require employment-based visa sponsorship now or in the future.

Equal Employment Opportunity Policy

PCS values and is fully committed to diversity and inclusion. It is the policy of PCS not to discriminate against any applicant for employment, or any employee because of age, color, sex, disability, nation of origin, race, religion, sexual orientation, gender identity, or veteran status.