Executive Assistant

Executive AssistantWe are looking for a highly organized, proactive, and detail-oriented Executive Assistant to support our senior leadership team. This is a high-trust, high-autonomy role for someone who operates with discretion, moves fast, and takes genuine ownership of keeping leadership effective and well-prepared. The ideal candidate is not just an organizer — they're a thoughtful partner and a trusted confidant. You'll be the connective tissue between our executives and the world around them, bringing sound judgment and a calm, professional presence to everything you do. This is fully in-office role based in San Mateo where you will support multiple executives.Main ResponsibilitiesManage complex, multi-executive schedules. Strategically prioritize and protect time in alignment with business objectives.Own the executive inbox. Triage, prioritize, and respond on their behalf — redirecting vendors and external requests with warmth and professionalism. Draft responses and correspondence as needed.Ensure executives begin each day fully prepared: briefing notes, meeting context, open action items, and anything they need to walk in sharp. Prepare agendas and follow up on action items as needed.Organize domestic and international travel end-to-end: flights, accommodation, ground transport, detailed itineraries, and expense reporting.Manage sensitive and confidential information with the utmost discretion and integrity.Support strategic projects, internal initiatives, and ad hoc research tasks. Able to pick up a thread and run with it independently.Serve as the primary point of contact between executives and internal/external stakeholders. Build relationships and stay attuned to what's happening on the ground.Complete expense reports, handle personal tasks as needed, and support other executives as needed.Preferred AttributesBackground in a fast-paced environment — finance, technology, AI, or startups preferredClear, upfront communicator — comfortable navigating ambiguity with confidence and composureMeticulous attention to detail, especially across scheduling and travel; able to prioritize effectively in high-pressure environmentsStrong written and verbal communication skills; professional and warm in every contextStrong interpersonal relationships — a natural relationship-builder who earns trust quickly across all levels of an organizationGood judgment — knows when to act independently and when to loop inTech-savvy and comfortable with modern productivity toolsFamiliarity with AI tools or workflow automation — able to help build and maintain systems that reduce manual liftWhy Fireworks?Solve Hard Problems: Tackle challenges at the forefront of AI infrastructure, from low-latency inference to scalable model serving.Build What's Next: Work with bleeding-edge technology that impacts how businesses and developers harness AI globally.Ownership & Impact: Join a fast-growing, passionate team where your work directly shapes the future of AI—no bureaucracy, just results.Learn from the Best: Collaborate with world-class engineers and AI researchers who thrive on curiosity and innovation.Fireworks AI is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all innovators.