Senior Executive Assistant

Hybrid in SF Contract to Perm About the Role We are seeking an experienced Senior Executive Assistant to support two senior executives leading the People and Information Technology departments. This is a temp-to-perm opportunity for someone who is highly organized, proactive, comfortable working with senior leadership, and able to manage multiple priorities in a fast-paced environment. Responsibilities Manage complex calendars for two senior executives. Prioritize meetings, resolve scheduling conflicts, and coordinate time‑sensitive requests. Coordinate domestic and international travel and prepare detailed itineraries. Prepare and submit expense reports through Concur. Draft, edit, proofread, and format presentations, reports, and executive communications. Track meeting decisions, action items, deliverables, and follow‑ups. Coordinate meetings involving leaders across the People and IT departments. Organize leadership meetings, off‑sites, team events, and department activities. Manage meeting logistics, including agendas, materials, catering, audiovisual needs, and room coordination. Serve as a liaison between the executives and internal or external stakeholders. Support the onboarding of vendors and agencies, including access, documentation, and required materials. Assist with cross‑functional projects requiring senior‑level coordination. Partner with other administrative professionals to provide consistent support and coverage. Handle confidential and sensitive information with discretion. Qualifications Approximately 7–10 years of experience supporting senior executives. Experience supporting multiple executives or department leaders preferred. Strong calendar management, travel coordination, meeting planning, and expense‑reporting experience. Excellent organizational skills, judgment, and attention to detail. Ability to manage multiple high‑priority assignments and changing deadlines. Strong written and verbal communication skills. Advanced proficiency with Microsoft 365, including Outlook, Word, PowerPoint, and Excel. Experience using Microsoft Teams, Zoom, and similar collaboration platforms. Familiarity with AI productivity tools such as ChatGPT or Claude is preferred. Proactive working style with the ability to anticipate needs and work independently. Work Arrangement Temp-to-perm opportunity. Based in San Francisco. Three days per week onsite. Expected annual salary upon full‑time conversion: $130,000–$150,000. #J-18808-Ljbffr Matchpointe Group