Senior Administrative Coordinator

Are you an accomplished, tech-savvy professional with a passion for supporting high-level executives in a fast-paced environment? Our Newton-based client is seeking a dynamic and detail-oriented Executive Business Partner to join their team. In this pivotal role, you will serve as a trusted partner to the COO, managing daily administrative operations and helping streamline the organization’s high-priority initiatives. If you thrive in a collaborative setting, possess exceptional communication skills, and are eager to build meaningful relationships across all levels of an organization, this is your opportunity to make a significant impact in a thriving industry. Compensation $80,000 - $100,000 annually *Potential offers vary based on experience level, qualifications Applicants must be local and willing to commute to Newton, MA, as this role is 100% onsite, 5 days a week. If you are interested in this position and would like to be considered. Responsibilities Deliver comprehensive administrative support to the COO, including calendar management, scheduling, and correspondence handling. Design and develop reports and dashboards to facilitate decision-making. Proactively anticipate the needs of the COO, ensuring seamless execution of tasks and responsibilities. Bridge communication between the COO, other executives, staff, and external partners to foster effective collaboration. Draft, review, and prepare essential documents, presentations, and reports for meetings and events. Coordinate complex travel arrangements, including itineraries and accommodations, ensuring smooth logistics. Safeguard sensitive information with utmost professionalism and confidentiality. Establish and maintain an organized tracking system for business activities, commitments, and follow-ups. Requirements Proven proficiency embracing advanced technology and analytical thinking. Strong business acumen with knowledge of best practices in executive support. Exceptional organizational skills with the ability to juggle multiple priorities effectively. Mastery of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to manage complex spreadsheets and reports. Excellent interpersonal and communication skills, both written and verbal. Demonstrated independence and initiative, with a proactive approach to problem-solving. Flexibility to adapt quickly in a dynamic, ever-changing environment. Willingness to engage in business activities outside regular hours, including events and meetings. A bachelor’s degree highly encouraged. Our Commitment to Inclusion & Belonging The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position. #J-18808-Ljbffr The Hollister Group LLC