Administrative Assistant

Job Summary

We are seeking a highly organized Administrative Assistant for a direct hire opportunity in San Juan, PR within a professional legal services environment. This full-time role is ideal for a bilingual administrative professional who enjoys supporting department operations, managing documents, coordinating schedules, and helping daily office activities run smoothly.

This opportunity offers a stable work environment, supportive leadership, and the chance to continue building administrative experience in a detail-oriented legal setting. The Administrative Assistant will work closely with management and internal teams, contributing to accurate documentation, timely follow-up, and professional communication across the department. Candidates who value teamwork, confidentiality, organization, and a positive office culture will find this role especially rewarding.

Key Responsibilities

- Provide administrative and clerical support to department staff and management.
- Prepare, organize, review, proofread, and maintain correspondence, reports, records, and other documents.
- Maintain accurate physical and electronic filing systems, databases, and internal records.
- Coordinate meetings, appointments, follow-ups, and pending administrative tasks.
- Handle incoming calls, emails, and general inquiries professionally in English and Spanish.
- Support document preparation and organization involving basic legal terminology while maintaining confidentiality.

Compensation and Benefits

- Salary: $32,000 annually.
- Fringe benefits provided.
- Schedule: Full-time.
- Location: San Juan, PR.
- Job Type: Direct hire.

Required Qualifications and Skills

- Provide administrative and clerical support for department operations and management.
- Prepare, organize, proofread, and maintain documents, correspondence, reports, and records.
- Manage scheduling, follow-ups, filing, database updates, and general office support.
- Handle confidential information and professional communications in a legal services environment.

- Bachelor’s degree completed in Business Administration, Office Administration, Legal Studies, or a related field.
- 1 to 2 years of administrative assistant or similar administrative experience.
- Fully bilingual in English and Spanish, written and verbal.
- Proficiency in Microsoft Office, including Word, Excel, and Outlook.
- Excellent written and verbal communication skills.
- Strong organizational skills, attention to detail, and ability to manage multiple priorities.
- Ability to meet deadlines and follow through on administrative tasks.
- Professional discretion when handling confidential or sensitive information.

Preferred Qualifications

- Basic knowledge of legal terminology.
- Previous administrative experience in a legal services, professional services, or office support environment.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.