Accounts Payable Specialist

Accounts Payable Specialist

We are seeking a detail-oriented Accounts Payable Specialist to support high-volume AP operations in a fast-paced, collaborative environment. This role is responsible for ensuring timely and accurate processing of invoices, vendor payments, and account reconciliations while maintaining strong internal controls.

Key Responsibilities:

Invoice Processing

• Receive, review, and verify invoices and check requests
• Code, match, and enter invoices accurately into the system
• Ensure proper documentation and timely processing

Vendor Payments

• Prepare and process electronic payments and check runs
• Post transactions to journals and ledgers
• Maintain accurate payment records

Vendor Management

• Maintain vendor files and ensure data accuracy
• Respond to vendor inquiries and resolve discrepancies
• Monitor accounts to ensure payments are up to date

Reconciliations & Close Support

• Reconcile AP accounts and resolve variances
• Assist with month-end close processes
• Provide documentation to support audits and reporting

Compliance & Process Improvement

• Ensure adherence to company policies and procedures
• Support internal controls and process improvements

Qualifications:

• 2+ years of accounts payable or general accounting experience
• Experience in high-volume invoice processing preferred
• Strong attention to detail and organizational skills
• Proficiency in Microsoft Excel and Microsoft Office
• Experience with accounting systems (e.g., SAP, Sage, or similar ERP systems)
• Healthcare or managed care industry experience is a plus

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.