Administrative Assistant

Job Title: Administrative Assistant / Collections (Contract)

Location: US-NJ-Wayne

Overview:

We are looking for an Administrative Assistant to join their team in Wayne, NJ. The Administrative Assistant will provide administrative support to the Financial Controller.

This is a contract position that may lead to permanent placement based on performance.

Responsibilities:

• Perform a variety of secretarial and administrative duties, including travel arrangements, meal coordination, and office supply management.
• Execute collection activities for past due accounts and transactions.
• Develop and maintain relationships with customers to ensure timely collection and resolution of outstanding issues.
• Work closely with logistics to monitor and control shipments to accounts in delinquent status in an effort to minimize potential bad debts.
• Investigate items in dispute (i.e. short payments, overpayments, deductions, etc.) with customers.
• Conduct credit worthiness to approve Domestic or International orders within assigned authority levels by using the following tools: Dun & Bradstreet, Credit Reports, Trade reports, References, & etc.
• Provide excellent customer service.
• Data entry - Vendor/Inventory invoices
• Other duties as assigned

Qualifications:

• 3+ years of office experience and collections experience
• HSD or GED is required
• Experience with credit and collections is required
• Strong Excel skills, including formulas, macros, pivot tables, and VLOOKUP functions
• Excellent written and verbal communication skills
• Strong problem-solving and analytical skills
• Accounting background is preferred
• Ability to multi-task and work as part of a team