Executive Assistant II

Job Title: Executive Assistant II / Administrative Support IV
Job Description
This role provides high-level administrative support to teams across multiple lab sites in Redmond and offers additional support to a senior leader based in San Jose. The Executive Assistant II / Administrative Support IV manages complex calendars, coordinates logistics for deliveries and office operations, and supports project-related activities in a fast-paced environment. The position plays a critical role in ensuring smooth day-to-day operations, efficient onboarding of contractors, and timely execution of team initiatives.
Responsibilities

• Provide comprehensive administrative support to teams across multiple lab sites in Redmond and to a senior leader based in San Jose.
• Manage complex calendars, including scheduling and organizing prep meetings and meetings with senior leadership.
• Coordinate internal and external deliveries for designated buildings, including receiving deliveries at multiple lab sites and managing outgoing shipments.
• Support onboarding of new contractors by arranging account permissions, coordinating required training, and ensuring access to necessary tools and systems.
• Plan and place orders for working lunches and dinners for teams in buildings without cafeteria services, ensuring accurate and timely delivery.
• Monitor purchase orders and proactively follow up with approvers to expedite approvals and reduce delays in processing.
• Coordinate forklift and truck rentals to support operational and project needs at lab sites.
• Organize and support office moves, including coordinating logistics and ensuring minimal disruption to teams.
• Assist with project coordination activities, helping teams track tasks, timelines, and key deliverables.
• Communicate effectively with team members across locations to align schedules, logistics, and operational needs.
• Maintain organized records of administrative activities, including deliveries, orders, rentals, and office moves.
• Adapt to changing priorities and project demands while maintaining a high level of accuracy and professionalism.

Essential Skills

• 2-4 years of experience providing administrative support in a fast-paced environment.
• Proven experience with calendar management, including setting up preparation meetings and meetings with senior leaders.
• Project experience, including coordinating tasks, timelines, and logistics.
• Strong transferable administrative skills such as organization, communication, and multitasking.
• Proficiency with Outlook for calendar and email management.
• Ability to coordinate and track deliveries, orders, and rentals across multiple locations.
• Capability to follow up on purchase orders and drive timely approvals.
• Experience supporting teams and leaders across different locations or time zones.
• Demonstrated ability to work independently and manage competing priorities.

Additional Skills & Qualifications

• Experience working in lab or technical office environments is beneficial.
• Prior experience coordinating office moves or facilities-related activities is an advantage.
• Familiarity with onboarding processes for contractors, including account permissions and training coordination.
• Comfort working with evolving processes and adapting to changing project needs.
• Degree is not required; relevant experience is considered more important than formal education.

Work Environment
This is a hybrid role based in Redmond, Washington, with a minimum expectation of three days per week onsite. Onsite presence may vary depending on project needs, such as coordinating lunch and dinner orders, managing forklift and truck rentals, and receiving internal and external deliveries. The role supports a local Redmond team of approximately 100 employees across lab sites and a senior leader in San Jose with a larger reporting organization. The environment is fast-paced and dynamic, with frequent coordination across teams and locations. Work is primarily office-based within lab and office facilities, with regular interaction with vendors, delivery services, and internal teams. Dress expectations align with a professional office and lab-support setting, allowing for practical attire suitable for moving between office areas and operational spaces as needed.
Job Type & Location
This is a Contract position based out of Redmond, WA.
Pay and Benefits
The pay range for this position is $30.00 - $32.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Redmond,WA.
Application Deadline
This position is anticipated to close on Jul 17, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.