Executive Administrator

Executive AdministratorThe Executive Administrator supports the Office of the Chairman by assisting with administrative operations, project coordination, billing and invoice processing, and day-to-day follow-up on executive initiatives. This role works closely with executive staff to ensure tasks, projects, and administrative processes are completed accurately and efficiently while maintaining a high level of professionalism, organization, and confidentiality.Executive Operations SupportAssist with the execution and follow-up of projects and assignments initiated by the Chairman and executive office.Track project timelines, action items, and deliverables to ensure timely completion.Coordinate with internal departments and external vendors as needed.Prepare reports, summaries, and supporting documents for executive review.Administrative & Office SupportManage and organize executive office records, files, and documentation.Assist with scheduling, meeting coordination, and administrative tasks.Maintain accurate records and ensure proper document management.Support day-to-day operations of the executive office.Billing & Invoice ManagementProcess invoices and billing requests in a timely manner.Track payments and maintain organized financial records.Coordinate with Finance and Accounting departments regarding payment status and documentation.Assist with expense tracking and budget-related administrative tasks.Insurance & Vehicle AdministrationAssist with insurance renewals, claims documentation, and policy administration.Maintain vehicle-related records, registrations, inspections, and service schedules.Coordinate with vendors and service providers regarding vehicle and insurance matters.Staff Payroll & Administrative CoordinationAssist with payroll-related documentation for personal staff.Maintain employee records and administrative files.Coordinate onboarding paperwork and related administrative processes when necessary.Vendor CoordinationCommunicate with vendors, contractors, and service providers.Obtain quotes, schedule services, and follow up on outstanding requests.Maintain vendor records and service documentation.Qualifications3+ years of experience in administrative support, operations, executive support, or a related field.Strong organizational and multitasking abilities.Excellent communication and follow-up skills.Ability to manage confidential information with discretion.Proficiency in Microsoft Office, including Excel, Word, and Outlook.Strong attention to detail and accuracy.Preferred QualificationsExperience supporting executives or senior leadership.Experience with invoice processing, billing, or administrative accounting functions.Bilingual English and Korean preferred.Core CompetenciesStrong sense of ownership and accountabilityExcellent organizational and time management skillsDetail-oriented and highly accurateProfessional communication skillsAbility to prioritize multiple tasks in a fast-paced environmentHigh level of integrity and confidentialityFlexible work schedule when business needs requireBenefitsPremium Medical Insurance Coverage401(k) Savings PlanPaid Time Off (PTO) based on seniorityPaid HolidaysAnnual Bonus PlanOnsite Employee Fitness Center with Indoor Racquetball Court and Yoga RoomSummer FridaysComplimentary Gourmet Breakfast, Lunch, and DinnerRelocation Support for New HiresWork Anniversary RecognitionsCongratulatory & Condolence GiftsEmployee Referral Bonus ProgramLicense/Certification ReimbursementsCorporate Employee DiscountsVisa Sponsorships (100% paid by the company) i.e., New H-1B, H-1B Transfer, O-1, and Green CardCommuter Support (Shuttle Bus Program and EZPass Support)Vehicle PerksThe anticipated compensation range is 69,000.00 - 137,000.00 USD Annual. Actual compensation will be determined based on various factors including qualifications, education, experience, and location. The pay range is subject to change at any time dependent on a variety of internal and external factors.Kiss Nail Products, Inc., KDC GA Corp., Ivy Enterprises, Inc., AST Systems, LLC, Red Beauty, Inc., or Dae Do, Inc. (collectively, the "Company") is an equal opportunity employer and is committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law.