Executive Assistant

Overview We are BD, a global medical technology company focused on advancing the world of health. This role supports senior executives with confidential administrative tasks, calendar management, travel coordination, and cross-functional coordination to enable leadership readiness and effective operations. Key Responsibilities Exercise independent thinking and judgment in establishing priorities; work independently. Maintain a high degree of confidentiality in handling correspondence, financial reporting, presentations, and HR-related materials. Coordinate calendar of meetings, events, and travel; adapt to changing schedules with a positive, resilient approach. Plan and coordinate meetings, events, town halls, and leadership visits; prepare itineraries and gather pertinent information for travel. Coordinate travel plans (flight, train, hotel, transportation) including international travel, visas, and related information. Prepare travel itineraries and consolidate critical trip information. Support administrative enterprise activities spanning finance, HR, portfolio management, and training; track landmark activities and deliverables for the leadership team. Adhere to travel and expense policies; assist with monthly reconciliation of business expenses. Maintain files and correspondence; manage data retention, routing, and destruction with good judgment. Perform administrative duties including emails, letters, and other materials; maintain computer literacy with current BD tools. Assist with onboarding: coordinate orientation schedules, office or cube location, and setup for new hires; handle ad hoc data requests and note-taking as needed. Minimum Qualifications High school diploma/GED required; college degree preferred. Minimum 7+ years of experience as an assistant supporting senior executives in a global organization. Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint). Ability to handle highly confidential data and maintain confidentiality at all times. Excellent calendar and meeting management; ability to project a professional image of the executive office. Preferred Qualifications Proficiency with SAP and/or Workday; knowledge of Concur. Scheduling domestic and international travel, including passports and visas; preparing and reconciling expense reports. Ability to foster a positive team environment; willingness to adapt to ad hoc requests for the good of the function and business. Strong multitasking ability and flexibility to handle parallel tasks. In-office collaboration expectation: typically minimum 4 days per week in-office for most roles; remote or field-based arrangements described in the posting. Additional Information Be aware of location-specific workplace arrangements and vaccination/testing requirements as described in the posting. This role is subject to BD’s Workplace Accommodations Policy and applicable laws. #J-18808-Ljbffr