Administrative Associate

Manage daily calendars for 4 to 6 executives, adjusting and prioritizing schedules based on last-minute changes Arrange and reserve conference rooms, catering, audio/video, and other services for meetings and conferences Coordinate travel arrangements and create expense reports using Capital One systems Drive team activities and events, including all-hands meetings, team meetings, conferences, supply ordering, and social events Prepare professional business communications, including memos, letters, and emails Build and maintain business relationships with executives and administrative staff across the organization Perform general administrative duties, including copying, mail distribution, ad-hoc projects, committees, and group events Promote a fun and team-oriented work environment Serve as a gatekeeper and extension of executive leaders while supporting department and company goals Requirements High School Diploma, GED or equivalent certification At least 2 years of administrative experience At least 2 years of experience with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite Ability to support 4 to 6 executives in a fast-paced, tech-savvy environment Preferred: Associate's Degree Preferred: At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment Preferred: At least 3+ years of calendar management supporting multiple executives Preferred: At least 1+ year of meeting and event planning experience Experience setting up video conference and Zoom/Skype technology for meetings Experience planning ahead and managing time effectively Excellent written and verbal communications Excellent organizational skills Must be able to work without new employment authorization sponsorship from Capital One Core Competencies Demonstrates strong organizational and communication skills while managing multiple executives' calendars and coordinating events. Proficient in Microsoft Office Suite and experienced in providing administrative support in a fast-paced environment. Highest-signal resume keywords Calendar Management Microsoft Office Suite Event Planning Written Communication Organizational Skills ATS Optimization Keywords Hard Skills Calendar Management Event Planning Expense Reporting Travel Coordination Administrative Duties Video Conference Setup Microsoft Office Suite Google Suite Soft Skills Excellent Communication Team Orientation Time Management Certifications & Qualifications High School Diploma GED Associate's Degree Industry Keywords Administrative Experience Executive Assistant Fast-Paced Environment Tools & Technologies Zoom Skype Capital One Systems #J-18808-Ljbffr