Executive Legal Assistant

A NYC law firm is seeking an Executive Legal Assistant to provide administrative support for 2-3 Litigation Partners of the firm. The role handles billing support, calendar management and travel coordination for both domestic and international itineraries.

Responsibilities:

• Prepare, edit, and format correspondence, presentations, spreadsheets, memos, and other documents
• Arrange travel arrangements and create detailed travel itineraries for assigned attorneys
• Process and track client invoices
• Submit attorney expenses for reimbursement
• Proofread and enter time entries in the timekeeping system for assigned attorneys
• Proofread, review, edit and process monthly client bills
• Maintain attorneys’ calendars by arranging meetings, conference calls, depositions and providing reminders as necessary
• Manage business contacts
• Perform other administrative duties such as printing, copying, scanning, and filing documents
• Assist with internal and external events
• Assist with special projects

Requirements:

• Bachelor’s degree preferred
• 5+ years of experience supporting litigation partners of a NYC or NJ law firm
• Proficient in Microsoft Outlook suite
• Excellent organizational skills;
  strong attention to detail
• Ability to work well independently, as well as effectively within a team