Secretary

Secretary

Provides high-level administrative and clerical support to the Food and Nutrition Services (FNS) department. Serves as a central coordinator for department records, data entry, inventory reconciliation, and reporting, ensuring accuracy, timeliness in line with District and IDOE requirements.

Essential duties and responsibilities include:

• Running district-wide inventory reports and entering data into the Inventory Reconciliation Document.
• Maintaining the Operations Admin Team commons, ensuring daily and weekly recap documents from Chefs, Supervisors, and Assistant Directors are properly filed and retained.
• Preparing, formatting, and distributing department correspondence, agendas, meeting minutes, and routine reports on behalf of the FNS Director.
• Coordinating purchasing paperwork, invoices, vendor documentation, and reconciling receipts against orders.
• Supporting audit readiness by organizing production records, compliance logs, and program documentation for federal, state, and District reviews.
• Responding to inquiries from schools, parents, and vendors in a professional, customer-focused manner; routing issues to the appropriate Supervisors, Managers, and the Director.
• Performing other duties as assigned by the FNS Director.

Education and experience: High school diploma or equivalent required; associate's degree or higher preferred. Three (3) or more years of administrative experience, preferably in a school district, food service, or similar operations environment. Advanced proficiency in Microsoft Office (Excel, Word, Outlook) and comfort with inventory, POS, and menu/production software. Strong organizational skills, attention to detail, discretion with confidential information, and the ability to manage competing priorities.

Knowledge and abilities include:

• Regularly required to speak and hear.
• Required to have dexterity of hands and fingers.
• Required to sit or stand for extended periods of time.
• May be occasionally required to bend at the waist, kneel or crouch.
• Specific vision abilities required by this job include close vision and ability to adjust focus.
• Seated or walking at will, and must be able to push, pull, lift, and carry up to 40 pounds.